Executive Assistant

Executive Assistant

The Executive Assistant serves as liaison while providing high-level administrative support to the assigned executive leadership member(s). In this role, the Executive Assistant will be required to work independently within the established procedures associated with the specific job functions listed below:

• screen calls and responds to or routes routine inquiries from internal or external sources with appropriate correspondence or other messaging
• greeting and directing visitors
• maintaining and scheduling appointment calendars
• making travel arrangements (domestic and international)
• handling various forms of mail (i.e. paper, email, overnight express, fax)
• ordering office supplies and furnishings
• arranging for equipment repairs
• maintaining filing systems and/or computerized record keeping systems and/or databases
• completing standardized forms
• create and prepare presentations for internal and/or external meetings
• create and maintain org charts and department contact lists
• handle all confidential correspondence and inter-department communications
• attend meetings and take minutes
• compose correspondence on behalf of the executive leader(s) supporting
• provide on-boarding support for new hires and internal transfers, as needed
• manage and coordinate department policies and oversee the policy review process.
• perform other duties, as assigned

The EA will primarily support the EVP, Chief Medical Officer. Location: Minneapolis / Hybrid - After the initial two weeks of on-site onboarding, the role will follow a hybrid model: In office Tuesday to Thursday, with rotating coverage on Mondays and Fridays. Hours: 8:00 AM - 4:30 PM, with some flexibility required to accommodate early or late meetings/business needs.

Education: High school degree or GED, required Experience: Five-year experience in a general office setting, required One-year experience supporting an executive level leader, preferred Experience in healthcare/hospital setting, preferred Knowledge/Skills/Abilities: Proficient and demonstrated competency in MS Office Suite applications Strong oral and written interpersonal, communication and organizational skills Ability to work independently, and exceptionally well with all levels of management, Board members, external constituents, vendors, and staff Ability to deal with highly confidential information in a professional manner Ability to work under pressure and meet tight deadlines Excellent time management, prioritization, and project management skills Ability to optimize the time of executives, and manage the complexity of their schedules, and requests for their time