Enterprise: White Pine Lodge Night Audit/Customer Service Representative Part-Time Regular

POSITION SUMMARY:

The Night Auditor/Front Desk Clerk, under the direction of the Assistant Manager/General Manager, is responsible for working shifts at the front desk and conducting night audit functions, for accommodating hotel patrons by registering and assigning rooms to guests, securing method of payment, issuing room keys, transmitting and receiving messages, keeping records of occupied rooms and guest's accounts, making and confirming reservations, and presenting statements to guests. The position is responsible for providing attentive, cheerful, courteous, professional customer service to all customers, internal and external, striving to always exceed their expectations.

ESSENTIAL FUNCTIONS: (includes, but is not limited to, the following)

• Computes bill, posts charges, collects payment, and makes change for guests.
• Reconciles daily paperwork.
• Makes and confirms reservations.
• Provides attentive, cheerful, courteous and professional service to all customers.
• Reports safety and security hazards to proper authority.
• Keeps records of room availability and guest accounts.
• Promotes and sells all aspects of the property, including packages, tickets, and other promotions.
• Transmits and receives messages, sets wake up calls.
• Routes calls to guest rooms, other departments and Sault Tribe businesses.
• Issues room keys.
• Answers inquiries giving general information and processes calls.
• Maintains cash drawer.
• Communicates with housekeeping staff on room status.
• Inventory management
• Maintains log of maintenance issues.
• Operates cash register to itemize and total customer purchases, collect payments and make change.
• Scans in vendor deliveries, prices products, stocks shelves and coolers.
• Performs general cleaning duties, keeps cashier area, coffee bar, snack bar, bathroom, back room, walk in cooler, shelves, and products clean and organized and maintains a safe work environment.
• Empties garbage cans both inside and outside of the store and ensures washer fluid dispensers are filled.
• Assists with monthly, quarterly and yearly inventory counts.
• Checks identification of customers purchasing tobacco and/or alcohol products to verify age requirements in order to comply with Tribal and State Law.
• Performs night audit functions including, but not limited to, post room charges, balance and transmits credit cards, monitors proper rates, posts comps properly, and prepare proper reports for accounting.

ADDITIONAL RESPONSIBILITIES: (includes, but is not limited to, the following)

• Complies with company and departmental policy and procedures.
• All other job-related duties as assigned.

CONTACTS:

Immediate peers, peers in other departments, immediate supervisor/manager, managers in other departments, executives, customers and outside vendors/service providers.

PHYSICAL REQUIREMENTS:

Position medium with lifting of 50 pounds maximum, with frequent lifting/carrying up to 25 pounds. Physical factors include constant standing, walking, reaching, manual handling, use of hearing, smell, near/midrange/far vision, depth perception, color/field of vision and bending; frequent carrying/lifting/pushing/pulling, stooping and kneeling and occasional climbing and crawling. Working conditions include constant exposure to weather, extreme heat/cold, wet/humidity, noise and air quality and occasional vibration. Potential hazards include exposure to high exposed places and chemicals; frequent exposure to moving mechanical parts, computer use and equipment.

REQUIREMENTS:

Education: High School diploma or equivalent required.

Experience: One year of experience working in the Hospitality or retail industry as a Night Auditor preferred.

Certification/License: Must comply with the Sault Tribe’s Drug-Free Workplace Policy which may include random drug tests.

Knowledge, Skills and Abilities: Must have knowledge of principles and processes for providing customer service including needs assessment techniques, quality service standards, and customer satisfaction evaluation techniques. Must have working knowledge and be able to use word processing and spreadsheet and data base software. Must have working knowledge and be able to use office machines, such as calculator, copier, fax, printer and computer. Must be able to communicate effectively both orally and in writing. Must be able to maintain an effective working relationship with supervisory personnel, coworkers and the general public. Must be flexible and available to work various shifts, including nights, weekends and holidays. Must be able to work with minimal to no supervision. Must maintain confidentiality. Native American preferred.

This job description outlines the general scope and level of responsibilities associated with the position. It is not intended to be an employment contract, nor does it represent a comprehensive list of all duties, responsibilities, or requirements. The Sault Ste. Marie Tribe of Chippewa Indians reserves the right to modify, add, reassign, or combine job duties or positions, in whole or in part, at any time.