Grants Manager

WE OFFER EXCELLENT BENEFITS:

• FREE Employee Medical Insurance
• FREE Employee Dental Insurance
• FREE Employee Vision Insurance
• Sick leave (8 hours per month)
• Vacation (Minimum of 2 weeks paid vacation)
• Discounted health memberships
• Retirement (Employer contribution - 3% contribution and an additional 3% employer match)
• FREE Long-Term Disability Insurance
• FREE Life Insurance
• 13 Paid Holidays

CCEW Mission Feed the hungry, heal the hurting, welcome the stranger.

CCEW is an equal opportunity employer. All employees and potential employees will be recruited, selected, trained, promoted, compensated and, if necessary, disciplined or terminated without regard to sex, gender, race, ethnicity, national origin, citizenship, immigration status, religious affiliation, marital status, military veteran status, age, pregnancy, sexual orientation, gender expression or identity, disability, genetic information, or any other basis protected by law.

Job Summary

The Grants Manager is a self-starter who proactively drives the daily work of the Grants Team (including supervising a Grant Writer and collaborating with a Grant Administrator) to support the Agency's immediate and long-term funding needs. The Grants Manager will work closely with the Catholic Charities Finance Team and programs, including working with the Senior Leadership Team and Leadership Team to scope and execute proposals.

The Grants Manager will have primary responsibility for day-to-day management of the Agency's grant portfolio and will spend the majority of their time focused on: managing the grant calendar and leading weekly grant meetings; substantial grant writing in response to complicated public and private RFPs to support human services, housing, and capital programs; and supporting the Grant Writer in developing and revising proposals.

As needed and as the grant submission calendar allows, the Grants Manager will work with the Director to identify funding opportunities and/or collaborate with the Grant Administrator to successfully manage the lifecycle of Agency grants.

Job Duties/Responsibilities

To perform this job successfully, an individual must be able to satisfactorily perform each of the essential duties/responsibilities listed below. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential duties/responsibilities of this job.

Primary Duties

1. Managing day-to-day operations of the Grants Team, including but not limited to:
   1. owning and maintaining the grant pipeline and calendar, including assigning proposals and delegating proposal tasks;
   2. contributing to and implementing the annual grant funding strategy and anticipating upcoming grant proposals;
   3. leading weekly Grants Team meeting to review current projects and upcoming deadlines;
   4. supervising the Grant Writer to submit proposals;
   5. collaborating with the Grant Administrator to submit proposals and reports;
   6. interfacing with administrative and programmatic teams regularly; and
   7. addressing other issues to maintain an effective and efficient grants process.
2. Take primary responsibility for developing and submitting grant proposalsfrom small and simple to large and complexunder deadline pressure in response to public and private RFP, NOFA, and other RFX documents to support ongoing operations of human services programs, housing development, and capital projects that fulfill the Agency's greatest needs as determined by the Senior Leadership Team. Duties include but are not limited to:
   1. communicating proactively with funders to ascertain upcoming grant requirements and deadlines and to pitch proposal scopes;
   2. conducting independent research to develop application materials;
   3. writing letters of intent; technical, management, and budget narratives;
   4. developing and reviewing budget documents;
   5. writing programmatic and financial reports;
   6. facilitating and participating in collaborative writing and review processes, including giving and receiving feedback on proposal content in a professional manner that supports the best possible outcomes for the Agency; and
   7. creating/gathering a wide variety of attachments in the style appropriate for the specific funding source.
3. Develop broad and deep working knowledge of and relationships with Catholic Charities programming and staff.
4. Collaborate with Grant Administrator to use Salesforce NPSP and Microsoft Teams to manage Grants Team operations.
5. Support Director of Proposals and Grants Management to develop and leverage closed AI systems in proposal development.
6. Provide a professional, high-level of customer service to internal and external Grants Team and Catholic Charities partners.
7. Work occasional, non-standard hours as needed to support proposal submissions.
8. Handle confidential and sensitive information with professionalism and discretion, including salary and budget information, Agency strategy, client information, and similar sensitive material.

Additional Duties Grants Lifecycle Management

1. As time allows, use databases and other methods to research current and prospective funders and funding opportunities to inform grant strategies, records, and materials.
2. As time allows, review and assess funding opportunities for strategic alignment with organization needs.
3. Collaborate as part of the Grants Team and broader Community Relations team to support strategic fundraising goals, including supporting the Director of Grants and Proposal Management in developing and executing an annual funding strategy, including to cultivate major grant funders and secure major grants.
4. Maintain a working knowledge of the interests and expectations of public and private funders.
5. Communicate with and develop relationships with funders and updating Grants Team and other organization staff with pertinent information on funders and opportunities.
6. Attend Catholic Charities events and donor/funder cultivation events as directed.

Additional Duties Agency Culture & Policies

1. Complete professional work and communicate professionally while under deadline pressure.
2. Collaborate effectively and professionally with Agency workgroups in support of the fundraising goals of the Agency, especially the Finance Department and Community Relations Department, and other Catholic Charities administrative teams.
3. Use appropriate administrative, fiscal, physical, and technical safeguards to ensure the confidentiality, integrity, and security of Catholic Charities client protected health information (PHI), per regulations outlined in the Health Insurance Portability and Accountability Act of 1996 (HIPAA).
4. Regularly use all forms of communication (email, text, phone, etc.) and database practices necessary for this position and as directed by supervisor.
5. As a mandated reporter, follow all procedures outlined in agency policies and procedures to report to the proper agency when there is suspicion and/or confirmation that a child or adult has been a victim of abuse or neglect.
6. Adhere to the tenets of Catholic Social Teaching and Catholic Doctrine.
7. Perform as a team member to assure that productivity outcome measures are achieved.
8. Perform related functions as assigned to support program success and the mission and core values of Catholic Charities.

Job Qualifications

To perform this job successfully, an individual must meet the minimum qualifications listed below. These qualifications are representative of the knowledge, skill and/or ability required to perform this job.

Education/Experience: to perform this job successfully, an individual must have:

• Bachelor's degree in English, Technical/Professional Writing, Journalism, Public Administration, or a related field or an equivalent combination of education and experience. Master's preferred.
• 35 years' experience writing technically complex grant proposals.
• 13 years' experience leading grant programs.
• Demonstrated capacity and experience in developing, reviewing, and revising grant proposals without the aid of AI.
• Experience writing grants for human services programs, affordable housing development, and federal and state programs preferred.

Certificates/Licenses:

• To perform this job successfully, an individual must successfully pass background check as required for position.
• CFRE and/or GPC preferred.

Physical Abilities: To perform this job successfully, an individual must be able to:

• Regularly sit, stand, climb, walk, hear/listen, talk
• Frequently lift up to 20 pounds, pull/push, carry, grasp, reach
• Occasionally crawl, stoop, kneel
• Clearly see 20+ feet, with or without corrective lenses, ability to focus

Mental & Other Skills/Abilities: To perform this job successfully, an individual must have the:

• Adaptability : ability to adapt to changes, delays or unexpected events in the work environment; ability to manage competing demands and prioritize tasks; ability to change approach or method to best fit the situation.
• Analytical Ability : Strong ability to maintain focus for extended periods of time; ability to complete research projects with resourcefulness and persistence; ability to synthesize complex or diverse information; ability to use intuition and experience to complement existing data.
• Attendance : ability to consistently arrive and be able to work as scheduled.
• Computer/Technical Ability : working knowledge of: Word Processing software, PDF software, Database platforms, Spreadsheet software , Internet software, Outlook proficiency.
• Dependability : ability to follow instructions, both in written and verbal format; ability to respond to management direction; ability to complete tasks on time or notify the appropriate person with an alternate plan when necessary.
• Interpersonal Skills: ability to maintain satisfactory relationships with others, excellent customer service skills and a good overall understanding of appropriate human relations. Awareness of and sensitivity to the service population's culture and socioeconomic characteristics.
• Judgment: ability to make prudent and timely decisions; ability to exhibit sound and accurate judgment; ability to explain reasoning for decisions.
• Language Ability : ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations; ability to write reports, business correspondence, and procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public in an articulate manner. Strong proofing and editing skills. Ability to write persuasively.
• Mathematical Ability : ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals; ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Motor Coordination : the ability to coordinate eyes, hands, fingers, and feet accurately and handle precise movements.
• Problem Solving Ability : ability to identify and/or prevent problems before they occur; ability to formulate alternative solutions to problems when necessary; ability to transfer learning from past experiences to new experiences of similar nature.
• Quality Management : ability to complete duties, on time and with absolute precision, at least 95% of the time; ability to edit the accuracy and thoroughness of one's work as well as the work of others; ability to constructively apply feedback to improve performance, ability to generate ideas to improve and promote quality in work.
• Reasoning Ability : ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Supervisory Skills: demonstrates experience supervising 1-2 employees.

Workplace Environmental Conditions

While performing the essential duties/responsibilities of this job, the employee will be:

• Noise Conditions: exposed during a shift to constant or intermittent sounds at quiet to moderate levels of sound dependent upon daily activities.
• Exposure to Trauma : Employees of Catholic Charities Eastern Washington provide direct services to vulnerable community members including those who have behavioral health challenges and those who have been exposed to trauma.