Office Support Clerk

Special Education Records Coordinator

Receives, processes, and maintains files and records for 504 students at the campus. Maintains confidentiality and proper security for all records. Assist the Educational Diagnostician, Speech Language Pathologist, and campus staff with the management of specialist education records and the coordination and communication of special education meetings with staff and parents.

Qualifications:

High school diploma or GED

Ability to use all Microsoft Office applications, develop spreadsheets, databases, and word processing

Familiarity with student database software such as PEIMS and Skyward preferred

Ability to maintain accurate and auditable records

Ability to follow verbal and written instructions

Ability to perform a variety of tasks often changing assignment on short notice

Effective organizational, communication, and interpersonal skills

Understanding of and commitment to customer care principles

Three years of clerical experience, preferably in a public education environment

Major Responsibilities and Duties:

Records and Reports

Prepare campus communications, correspondence, forms, manuals; and compile, maintain, and file all reports, records, and other documents as required following district standards and requirements.

Collect and enter PEIMS data into established database and verify accuracy according to prescribed procedures.

Assist parents, students, and faculty with questions regarding student 504 services and accommodations.

Compile pertinent data as needed when preparing various state and local reports.

Keep accurate records of students with disabilities and furnish to appropriate personnel within legal timelines.

Assist staff in the maintaining, copying, and transferring confidential folders or documents as required.

Receive incoming calls, take reliable messages, and route to appropriate staff.

Schedule meetings and appointments and maintain calendar for 504 coordinator and special education staff as needed.

Accounting and Inventory

Prepare and process purchase orders and receive, store, and issue supplies and equipment.

Maintain inventory of supplies and equipment.

Other

Assist with the receipt and distribution of pertinent 504 and special education documents, including the scheduling of 504 and special education meetings.

Sort, distribute, and deliver mail and other documents, if required.

Communicate information to staff and parents within legal timelines.

Distribute necessary information to school staff as required.

Maintain confidentiality.

Participate in staff development training programs faculty meetings, and special events as assigned.

Conduct responsibilities in accordance with customer care principles.

Follow district safety protocols and emergency procedures.

Perform other duties as assigned.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including personal computer and peripherals

Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Occasional light lifting and carrying (less than 15 pounds)

May work prolonged or irregular hours

Work with frequent interruptions; maintain emotional control under stress