Office Manager / Creative Admin

Sr Analyst-Ops Supt

Location: Irving, TX (Hybrid - in office every other Wednesday)

Duration: 30 months

Required Shift: Standard 8-5pm position with some flexibility to choose from 7-4, 7:30-4:30, 8-5 or 8:30-5:30 shift

This position will have the primary responsibility for processing One Fiber invoices and managing the One Fiber invoicing process.

Required Skills:

• EXCEL SUPER USER needed Advanced Excel skills manipulating data with vlookups and pivot tables, sorting and identifying discrepancies and anomalies
• Project Management experience and ability to drive tasks/projects to completion
• Excellent verbal and written communication skills with external construction vendors and internal engineers and mgmt
• Understanding of accounting principles including three-way match
• Experience with accounting systems (SAP)
• Ability to work well on a team to accomplish goals

Specific to this position, experience with CoFEE Engineering Workflow tool, Tableau Reporting tools, and SAP and/or nSAP or vSAP systems desirable. You will be required to read and understand contracts and purchase orders, process invoices, reconcile spend, run reports, support internal engineers and external vendors. Experience in telecommunications industry and/or fiber construction desirable.

Job Description:

This position provides administrative functions in support of several different internal groups (Wireline Engineering, Finance, PMO). The incumbent is responsible for co-ordination and completion of clerical and administrative services under the direction of the above teams. In addition, this position will assist in any principal duties as required.

Duties:

50 percent - Support daily activity of automated invoice processing and associated analysis and reporting.

25 percent - Support daily activity of manual goods receipt entry.

25 percent - Remaining time managing email, attending meetings and responding to questions from internal and external customers.

Skills: High level administrative skills, including Microsoft word and Excel. Ability to communicate to all levels; excellent organizational skills.

Minimum Requirements: High school degree required / some college desired. 7-10 years of experience in financial, accounting and/or project management support.

Job Duties:

Manage database updates for all manually created invoices to ensure invoicing database is maintained as near real-time as possible. Manage special projects as assigned. Analyze and organize Excel data for reporting and analysis.

Must Have Skills:

• Knowledge of Excel and ability to create pivot tables and perform lookups
• Written and oral communication skills in order to work with external vendors and internal engineers and project managers
• Excellent organizational skills

Desired Skills:

• Knowledge of SAP and ability to research data and run reports
• Knowledge of ERP Portal and ability to create confirmations and purchase orders
• Knowledge of workflow and reporting tools

Education/Certifications: