Administrative Assistant I - Operations (Seasonal)

Parks & Recreation Administrative Assistant I - Parks Seasonal

Provides varied administrative and clerical services to an assigned department. May supervise administrative support staff, temporary employees, or interns. Prepares, reviews, distributes, and files routine correspondence, memoranda, letters, and reports; attends staff and other meetings and takes notes or minutes.

Plans and/or coordinates meetings within department or across departments. Carries out special projects of an administrative or office operations nature. Answers calls, responds to general phone, email, or written inquiries. Relays messages; receives, processes, and distributes mail. Maintains department records and files.

Works under very general supervision. May work independently or with other workers with responsibility for completion of assigned tasks.

Responsibilities

Essential Duties and Responsibilities: These are typical responsibilities for this position and should not be construed as exclusive or all inclusive.

• Composes and prepares routine correspondence, letters, memoranda, applications, reports, and other documents.
• Collates, binds, and stores computer generated reports.
• Transcribes tapes and/or notes from meetings into prescribed format.
• Prepares budget documents as directed; researches past expenses and projected costs to support budget preparation.
• Completes requisitions for purchases and submits for appropriate approval.
• Handles incoming inquiries and requests; answers the telephone; routes and returns telephone calls.
• Composes and sends routine correspondence, applications, forms, and reports.
• Examines reports, other draft material, purchase orders, vouchers, and permit applications for errors; corrects errors before producing final copy.
• Identifies equipment or office material deficiencies; sends requests for repair, maintenance, or replacement of equipment; orders new supplies.
• Coordinates calendar events and purchases materials and supplies for office.
• Organizes office operations and procedures.
• Provides support to visitors.
• May coordinate calendar events to include planning/scheduling appointments, meetings, and interviews; updates on a regular basis; contacts parties involved, as appropriate.
• May perform other duties as assigned.

The above statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential duties and responsibilities of the job and should not be considered as a detailed description of all the work requirements of the position. COA may change the specific job duties with or without prior notice based on the needs of the organization.

Knowledge Skills and Abilities: This is a partial listing of necessary knowledge, skills, and abilities required to perform the job successfully, it is not an exhaustive list.

• Knowledge of administrative and office management procedures and methods.
• Knowledge of department structure and operations.
• Skill in communicating and interacting with supervisors and other staff members.
• Skill in using standard office software, e.g. Word, Excel, PowerPoint.
• Skill in using specialized office data systems.
• Skilled in building effective relationships within the organization and with outside contacts.
• Ability to compile, organize, prepare, and maintain an assortment of records, reports, and information.

Qualifications

Minimum Qualifications: Education and Experience - High School diploma or equivalent and one (1) year of progressively responsible secretarial, clerical, or general administrative experience.

Licensures and Certifications - None.

Preferred Requirements - Associate's Degree in Secretarial Science, Business Administration, Public Administration, or related field and three (3) of secretarial, clerical, or general administrative and supervisory experience preferred.

Work Environment: Required physical, lifting, and sensory capabilities are requirements to perform the job successfully. Typical environmental conditions associated with job. Weekdays from 8:15am-5pm from March to November.

Lifting Requirements: Sedentary work: Exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.

The City of Atlanta is an Equal Opportunity Employer and does not unlawfully discriminate on the basis of race, color, religion, age, disability, sex, sexual orientation, gender identity, marital status, veteran's status or national origin, or any other basis prohibited by federal, state, or local law. We value and encourage diversity in our workforce.

Job Info

• Job Identification 33308
• Job Category General Administrative
• Locations 160 Trinity Avenue, Atlanta, GA, 30303, US