Part or Full Time Project Development Coordinator

Job Description

Job Description

Cutler Building & Remodeling, Inc.

Project Development Coordinator

Department: Project Development
Reports To: Project Development Manager
Employment: Part-time or full-time, depending on candidate request.  20 hour/week minimum

Position Summary

Cutler Building & Remodeling is seeking a highly organized and proactive Project Development Coordinator to support our residential remodeling and construction projects.

This position will provide administrative support to the entire Project Development team, helping ensure project documents are accurate, deadlines are tracked, and outstanding tasks are completed.

The ideal candidate enjoys organizing information, learning about technology and AI, following through details, and helping a busy team work efficiently.

Key Responsibilities

Project Administration

• Organize and maintain construction drawings, specifications, and project documents.
• Maintain accurate and current project records.
• Prepare and organize documents for customer and internal meetings.
• Ensure team members have access to current project information.

Project Coordination

• Maintain and track Project Development deadlines.
• Follow up with team members on outstanding tasks.
• Monitor the status of drawings, estimates, selections, and required documents.
• Identify missing information and potential delays.
• Notify the Project Development Manager of overdue items or concerns.
• Help coordinate work between the Designer, Estimator, and Selections Coordinator.

Customer and Permit Support

• Follow up with customers for missing information and documents.
• Assist with permit applications and supporting paperwork.
• Track permit submission status and outstanding requirements.
• Maintain organized permit records.
• Support preparation of customer meeting materials.

JobTread Management

• Maintain organized electronic project files.
• Update assigned tasks and deadlines.
• Track incomplete administrative items.
• Ensure current documents are stored in the appropriate locations.
• Support consistent Project Development documentation procedures.

Required Qualifications

• Strong computer skills, including proficiency with Microsoft Office and the ability to learn new software.
• Comfortable exploring new technologies and excited to incorporate tools such as AI into everyday workflows to improve efficiency, organization, and communication.
• Resourceful and adaptable, with a willingness to try new approaches and implement better ways of working.
• A strong interest in learning residential construction and understanding how the project development process supports successful projects.

Preferred Qualifications

• Experience coordinating projects, managing information, improving processes, or supporting clients in construction or another industry.
• Experience introducing new software, technology, or workflow improvements within a team.
• Familiarity with residential construction is helpful but not required. We welcome candidates from other industries who bring relevant skills, curiosity, and a willingness to learn.

Ideal Candidate

We are looking for someone who is dependable, detail-oriented, and proactive.

This person should enjoy keeping projects organized, identifying what needs attention, and following up to make sure important tasks are completed; and is excited to incorporate AI into everyday workflows.

The successful candidate will help our Project Development team operate efficiently and provide an excellent customer experience.

Residential Remodeling/General Contracting company that has been in business for over 30 years.

Company Description

Residential Remodeling/General Contracting company that has been in business for over 30 years.