Office Administrator

Why Singer?

Singer Equipment Company is not just a seller of food equipment - we cultivate partnerships and amplify success. Singer isn't just a place to work; it's a place to thrive. We empower our employees, fostering an environment where they can grow professionally and contribute to something larger than themselves.

We are the proud, 3-time recipient of the Foodservice and Supplies Dealer of the Year Award. Our commitment to our customers has earned us an unbeatable reputation within our industry. This is your opportunity to join a winning team!

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long-term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays.

Why You'll Love Working Here:

• Make a Difference: Work with enthusiasm and integrity while ensuring communication, coordination and collaboration.
• Collaborative Spirit: Be part of a supportive and dynamic team environment.
• Growth Opportunities: Develop your skills and advance your career in a dynamic industry.
• Competitive Compensation & Benefits: Enjoy a rewarding package that reflects your contributions.

OVERVIEW

The Office Administrator plays a critical role in supporting Singer Equipment Company's daily office operations and project execution. This position provides administrative and clerical support to project managers, sales teams and leadership while serving as a key point of contact for customers, vendors, and manufacturers. The role requires strong attention to detail, organization, and follow-through in a fast-paced, project-driven environment.

ESSENTIAL FUNCTIONS

Office & Administrative Support

• Manage day-to-day office operations, including phones, mail, supplies, and general office coordination
• Answer and direct incoming phone calls in a professional and customer-focused manner
• Perform general typing and administrative duties, including preparation of quotations, purchase orders, and correspondence
• Maintain accurate and organized electronic and physical filing systems

Order & Vendor Coordination

• Review factory order acknowledgments against purchase orders to ensure accuracy of pricing, quantities, specifications, and delivery dates
• Verify ship dates, track orders status, and proactively expedite orders when necessary
• Communicate with manufacturers and vendors to resolve discrepancies and obtain updated order information

Project Support

• Assist project teams with submittals, including compiling required documentation and coordinating approvals
• Support project closeout activities by assisting with closeout packages, operation & maintenance manuals, and related documentation
• Coordinate equipment demonstrations for projects, including scheduling with manufacturers, vendors, and internal teams
• Coordinate and follow up on warranty service calls to ensure timely resolution and customer satisfaction
• Assist with scheduling meetings, managing calendars, and preparing meeting materials
• Draft, edit, and distribute internal and external communications
• Support accounting, sales, and operations teams with administrative tasks as needed
• Assist with special projects and ad hoc requests to support business operation

MINIMUM QUALIFICATIONS

• High school diploma or equivalent required; associate's degree preferred
• 2+ years of office administrations, clerical, or project support experience
• Strong typing and document preparation skills
• Proficiency in MS Office (Outlook, Word, Excel)
• Excellent organizational, time-management, and multitasking skills
• Strong attention to detail, particularly when reviewing orders and documentation
• Professional communication skills and phone etiquette
• Experience in a project-based or equipment-focused environment
• Familiarity with purchase orders, order tracking, and manufacturer coordination
• Experience assisting with submittals, closeouts, or warranty coordination
• Knowledge of ERP or project management systems

Candidates are encouraged to apply even if they do not meet all listed requirements. We recognize that skills and potential can take many forms, and we value diverse experiences that may not align perfectly with traditional qualifications.

Are you ready to take your career to the next level? Apply today and let's cook up some success!

Singer Equipment Company is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other protected status under applicable law.