HR Administrative Assistant

HR Admin Assistant

Essential Functions & Responsibilities:

Provides comprehensive administrative support to the HR team, including calendar management, meeting coordination, and corporate car reservations.

Assists with recruitment and onboarding processes: screen resumes, schedule interviews, coordinate background checks, and prepare new hire materials.

Serves as the first point of contact for HR visitors and applicants, ensuring a welcoming and professional experience.

Maintains and updates personnel files and HR databases with accuracy and confidentiality.

Responds to employee inquiries regarding HR policies, benefits, and procedures in a timely and courteous manner.

Coordinates employee recognition programs, including birthday and anniversary acknowledgments.

Orders and manages HR supplies, apparel, name badges, and event tickets.

Supports the planning and execution of employee engagement events and internal communications.

Administers oral drug screenings and manages lab submissions and billing reconciliation.

Reconciles monthly credit card and vendor statements for HR-related expenses.

Notifies staff of employee status changes and maintains accurate internal records.

Creates and manages sign-up forms and internal communications for HR initiatives.

Maintains a member first mindset.

Upholds core values and builds team member and customer relationships.

Completes all training as required.

Performs other duties as assigned.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.