Freelance Sample & Showroom Assistant

KHAITE is a way of looking at the world. Shaped by formative encounters, cultural touchstones, and secret desires, this point of view comes to life through womenswear and accessories that find confidence in contrast. Each piece proposes a fresh balance of opposing elements- masculine and feminine, strength and softness, structure and fluidity- while embodying a signature sensuality and ease. Founded in 2016 by creative director Catherine Holstein and based in New York, KHAITE evolves with each season, building upon a foundation of robust yet polished items distinguished by exceptional materials, exquisite craftsmanship, and subtle yet striking details.

ABOUT THE OPPORTUNITY

We are looking for a highly organized & proactive Freelance Sample & Showroom Assistant to join the KHAITE team. This role will report to the PR Manager and will be based out of the NYC HQ offices. This role will support the movement and coordination of product samples across the business and the coordination of showroom events. This role is the connective tissue between PR, brand, sales, and facilities - ensuring the right product is in the right place at the right time, and that our showroom and shoot production processes run smoothly. The ideal candidate is a natural coordinator: someone who communicates clearly, tracks details obsessively, and takes genuine pride in keeping things running smoothly behind the scenes. Prior experience in a sample room, showroom, or production environment at a fashion brand or PR agency is preferred.

ESSENTIAL DUTIES & RESPONSIBILITIES

Sample Trafficking Serve as the central point of coordination for all sample movement across departments, including PR, brand, e-commerce, sales, and facilities Track where samples are at all times: which team has them, when they're due back, and what's needed next, using the brand's sample management system Execute and manage all logistics relating to sample trafficking such as messenger coordination and domestic and global shipments using shipping carriers such as WorldNet, DHL and UPS Pay mindful attention to the transport standard and status of samples – flagging repairs, steaming, pressing, and dry cleaning – respectively Process all inbound and outbound sample requests promptly, ensuring product is pulled, prepped, and delivered to the right team on schedule Follow up consistently on outstanding samples across internal teams Flag conflicts in sample availability across competing needs and help teams prioritize accordingly Support seasonal inventory and archive reconciliation to ensure sample sets are accurate and accounted for Showroom Setup & Production Coordinate showroom logistics with Visual Merchandising, PR, Brand, sales, and facilities teams to align on scheduling and showroom priorities across activations Assist in the setup, organization, and breakdown of the showroom for NY + PARIS market appointments, press days, and pre-runway styling sessions Be present and support on-site during market and press visits as needed, ensuring a seamless experience for internal and external guests E-Commerce Shoot Support Manage sample trafficking for e-commerce photo shoots in coordination with the digital and brand teams — pulling, prepping, and returning product around each production day Track sample whereabouts across shoot days and flag any discrepancies, missing pieces, or damage promptly

SKILLS & REQUIREMENTS

1–3 years of experience in a sample coordination, showroom, or fashion production role; recent graduates with strong internship experience will be considered Familiarity with luxury fashion brand standards and a genuine interest in the industry Exceptional organizational skills with rigorous attention to detail and follow-through Comfort with international carnet specifications and familiarity with large-format sample requests Ability to manage competing priorities and deadlines across multiple teams simultaneously Clear, proactive communicator - comfortable working cross-functionally with PR, sales, creative, and operations Proficiency in Microsoft Office + Google Suite; experience with sample tracking or asset management tools a plus A collaborative, low-ego attitude with a strong sense of ownership over day-to-day operations Physical ability to support showroom setup, including moving racks, handling garments, and general production tasks Occasional international travel

OUR VALUES

Creativity ~ We are always imagining, never imitating. Integrity ~ We do the right thing. Kindness ~ We value people and their ideas, so we act and speak with compassion. Agility ~ We move with intention, flexibility, and speed to stay ahead. Tenacity ~ We are insatiable. Our drive is relentless.

WE OFFER

The salary range is $20.00-23.00/hr. The rate of pay offered will be dependent upon the candidates' relevant skills and experience. KHAITE is an equal opportunity employer. We want to offer an inclusive environment of mutual respect where we welcome diversity and all our employees feel included, developed, and heard. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. KHAITE recruits and recognizes all types of talent and singularities. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is occasionally required to stand; walk; reach with hands and arms; climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This employer participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. #J-18808-Ljbffr KHAITE