Program Administrator, Infrastructure Solutions

Job Description

Job Description

Title: Program Administrator, Infrastructure Solutions
Duration: 6 Months Contract
Work Location:  Pelzer, SC - Onsite Position
Duties:
•    Support the Program Manager as required on ad-hoc requests/issues requiring sales order management.
•    Support the Program Manager as required on ad-hoc requests/issues requiring Smartsheet Administration/Configuration.
•    Setting up Procore or other designated project management and collaboration system for each project.
•    Data Analysis to ensure System information concur with real Manufacturing progress.
•    Support the Program Manager in the preparation, design updating and communication of project reports including sourcing up to date Financial KPI information.
•    Where required, record project or site change orders held for the project team and ensure the actions are allocated, communicated, and reviewed on a progressive basis.
•    Establish and manage coordinated process for recording manufacturing progress to ensure accurate invoice and revenue recognition.
•    Establish effective communication routes with key project reps, *** executives and customer representatives to identify information that is at variance to our plan. Report such information to the Program Manager for resolution/escalation.
•    Support the Program Manager in developing a data center standard project life cycle and process for use on future projects.
•    Act as a support for Program Managers to identify key project information/records/procedures.
•    Ensure that project records are uploaded to the project intranet and designated project management system to ensure good practice is maintained.
•    Highlight areas where records are not up to standard.
•    Maintain & communicate a regular holiday tracker for the project team, key client representatives and *** executives to support effective planning and coordination of resources. 
•    Maintaining the workflows and ensuring they are followed where documentation is issued between internal *** departments.
•    Coordinate Project Finance based meetings by coordinating meetings and liaising with attendees to ensure presence, advise of meeting clashes to enable resolution.
•    Track Cost, Budget, and Revenue for Original, Current and Forecast evaluation on assigned Infrastructure Solutions Projects. 
•    Identify and Fix Sales Orders Accounting issues.

Skills:
•    Minimum of 5 years of experience in project, manufacturing, or construction management.
•    Advance knowledge of Microsoft Word, Excel, PowerPoint, Outlook, and SharePoint internet-based principles.
•    Proficient ERP and/or CRM experience required.
•    Smartsheet and PoweBI knowledge is a bonus. 
•    Demonstrates ability to plan, set priorities, organizes and coordinates work with others.
•    Demonstrates good customer relation skills by providing prompt personalized service. 

Education
•    Bachelor’s degree in business, finance or project management.