Administrative Associate

Requisition: 202600315S Title: Administrative Associate FLSA status: Non-Exempt Hiring Salary: This position is a pay grade 5. Please see Pay Grade Table at: Occupational Category: Technical/Para-Professional Department: Graduate Studies Office Division: Division of Academic Affairs Open Date: 10/07/2026 Open Until Filled: Yes Educational and Experience Requirement: Associates Degree in related field. Two years relevant administrative assistant experience or experience in a related field. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position: Performs administrative assistant duties for the Graduate and Professional School. Primary Responsibilities: Performs administrative assistant duties for the Graduate and Professional School. Provides departmental or university information to students, departments, and staff. Interprets policies and procedures. Compiles, tracks, and reviews data and reports. Attends meetings and takes notes. Prepares, reviews, revises, and distributes documents and correspondence. Maintains calendars for graduate student spaces. Maintains supply inventory. Ensures timely resolution of inquiries via email, phone calls, and walk-ins, while providing a high-quality student experience throughout the student lifecycle. Manages and maintains the department’s Blackboard Organization, while working with campus partners. Provides graduate student records management for academic and operational processes, ensuring accuracy, efficiency, and adherence to institutional policies. Monitors and supports key activities related to current graduate students and acts as a resource. Collaborates with internal stakeholders to address student needs and remove barriers to progression. Performs other related duties as assigned. Other Specifications: Requires a general knowledge of standard office functions. Requires good knowledge of procedures and practices. Must be able to use standard office software. Must be able to apply policies and procedures and solve routine problems of a repetitive nature. Full Time Part Time: Full Time Quicklink: EEO Statement: Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an “at will” employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report #J-18808-Ljbffr Sam Houston State University