Administrative Assistant

Administrative Assistant

Location: Santa Clarita, CA
Employment Type: Full-Time
Work Arrangement: On-Site (Monday-Friday)

About the Role

TriMed is seeking a highly organized, proactive, and detail-oriented Administrative Assistant to support daily business operations and help keep our organization running efficiently. This role serves as a key administrative partner across multiple departments, coordinating office operations, maintaining critical business records, supporting customer and contract administration, and ensuring smooth day-to-day workflows.

The ideal candidate thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in providing exceptional support to both internal teams and external stakeholders.

Key ResponsibilitiesAdministrative & Office Support

• Perform a variety of administrative duties including document preparation, scanning, filing, record maintenance, mail distribution, and correspondence.

• Maintain accurate business records and data across company systems and databases.

• Generate, prepare, and distribute recurring reports and business documentation.

• Coordinate document workflows, approvals, electronic filing systems, and signature processes.

• Maintain office, breakroom, and operational supply inventories and coordinate ordering as needed.

• Help maintain a clean, organized, and professional office environment while coordinating office maintenance and vendor services.

Customer, Sales & Contract Administration

• Maintain customer, representative, pricing, contract, and business records to ensure accuracy and compliance.

• Support customer service activities, product return processes, and consignment documentation.

• Assist with sales support activities, including report preparation and maintenance of customer and pricing information.

• Support contract administration functions, including contract files, RFP documentation, pricing updates, record retention, and information tracking.

• Respond to internal and external inquiries regarding administrative and contract-related matters.

Business Operations Support

• Coordinate representative onboarding activities, including preparation of required documentation and maintenance of onboarding records.

• Maintain standard operating procedures, business calendars, and process documentation.

• Support employee meetings, engagement initiatives, events, and company activities.

• Identify opportunities for process improvements and assist with implementing administrative efficiencies.

• Provide cross-functional support to departments and leadership as needed.

QualificationsRequired Experience

• High school diploma or equivalent.

• 2+ years of administrative, office coordination, or related business support experience.

Preferred Qualifications

• Experience supporting multiple departments in a professional office environment.

• Experience with contract administration, customer support processes, or business operations.

• Experience using QuickBooks or similar business software.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Experience working with QuickBooks, document management systems, and other business applications.

• Strong data entry and record management skills with a high degree of accuracy.

Knowledge, Skills & Abilities

• Excellent organizational and time management skills.

• Strong attention to detail and commitment to accuracy.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Strong verbal and written communication skills.

• Ability to maintain confidential and sensitive information.

• Strong problem-solving and critical-thinking abilities.

• Collaborative, customer-focused, and service-oriented approach.

• Ability to build productive working relationships across all levels of the organization.

Physical Requirements & Travel

• Office-based work environment.

• Occasional lifting of office supplies and materials.

• Travel typically less than 10%.

Why Join TriMed?

At TriMed, you'll have the opportunity to make a meaningful impact by supporting the teams and processes that keep our business running smoothly. This is a full-time, on-site position based in our Santa Clarita office, offering the opportunity to work closely with cross-functional teams and contribute to the success of the organization. We value collaboration, continuous improvement, and employees who take initiative and pride in their work.

Equal Employment Opportunity

TriMed, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.