Senior Billing Specialist

Senior Billing Specialist

$25 - $35 per hour | Glen Burnie, MD | On-Site | Consulting

Senior Billing Specialist Project Billing & Job Cost Accounting

A bit about us:

We are a well-established, project-driven engineering firm with decades of experience supporting complex infrastructure and utility-related work. Our team brings a multidisciplinary background across engineering, surveying, and field services, allowing us to support projects from concept through execution with accuracy and efficiency.

We are built on a foundation of mentorship, collaboration, and servant leadership. Our culture supports professional growth, cross-training, and long-term career development while respecting work–life balance. In addition to delivering high-quality work for our clients, we remain committed to giving back through ongoing community involvement, education initiatives, and service-focused programs.

Why Join

• Stable organization with established corporate operations
• Supportive team environment with growth potential
• Excellent team environment
• Competitive compensation, benefits, and PTO

Job Details

The Billing Specialist provides high-level billing and administrative support within a project-based accounting environment. This role partners closely with project managers to manage multiple projects, billing types, and deadlines while maintaining a high level of accuracy and organization.

The position is responsible for overseeing job cost and billing data, preparing and issuing complex Time & Materials (T&M) and lump-sum invoices, and ensuring compliance with contract terms, client requirements, and internal controls. The Billing Specialist supports projects from setup through closeout and serves as a key point of contact for billing coordination, issue resolution, and process improvement.

Key Responsibilities

• Assist with new project and job setup, including data entry, tracking, and reporting
• Prepare, review, and issue monthly draft and final invoices
• Maintain accurate job cost, billing, and project data within accounting systems
• Organize and maintain confidential project records and files
• Review and process invoices for accuracy and completeness
• Prepare and distribute scheduled and ad hoc reports
• Support monthly billing cycles and project closeout activities
• Manage billing-related communication with internal teams and external clients
• Identify discrepancies and elevate issues to ensure timely and accurate billing
• Provide ongoing administrative and billing support to project managers

Minimum Qualifications

• 1–2 years of experience in billing, clerical, construction accounting, or job cost (T&M) accounting
• Strong proficiency in Microsoft Excel and Microsoft Office
• High attention to detail with strong data accuracy skills
• Effective verbal and written communication skills
• Ability to manage shifting priorities in a fast-paced environment
• Strong analytical, mathematical, and financial tracking skills

Preferred Qualifications

• Prior invoicing or billing experience
• Experience supporting project managers in a project-based environment
• Deltek experience preferred

Education

• High school diploma or GED required
• Associate degree in Business Administration or a related field preferred
• Position is onsite for first 30+ days of training, then hybrid (2-days remote)

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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