Data Entry Associate

Job Title: Data Entry Associate / Records Administrator Job Description The Data Entry Associate / Records Administrator accurately enters, verifies, and maintains digital maintenance records in a computerized tracking system. This role ensures that all documentation is legible, correctly indexed, and properly matched to original hard copy records. The position also supports mail processing and participates in peer‑to‑peer training to promote consistent and accurate record‑keeping practices. Responsibilities Enter and verify information from maintenance documents, including discrepancies and corrective actions, into the computerized maintenance tracking system with a high level of accuracy. Review digital maintenance records for legibility and completeness before indexing. Index each page of digital maintenance documents accurately to ensure easy retrieval and proper organization. Match original hard copy documents to their corresponding digital records and verify that all scanned maintenance documents are legible. Process incoming mail related to maintenance records and ensure documents are properly documented, scanned, and routed. Forward completed work orders and associated documentation to the appropriate library or records repository. Participate in peer‑to‑peer training to share best practices and support consistent data entry and records management standards. Assist the supervisor with additional duties and projects related to records administration and data entry as needed. Essential Skills Minimum of 2 years of data entry or equivalent experience. Proficiency in Microsoft Office applications. Strong data entry skills with the ability to maintain accuracy and attention to detail. Typing speed of at least 65 words per minute. High school diploma or equivalent. Previous experience in a records management role. Solid computer skills, including working with digital documents and computerized tracking systems. Ability to review documents for legibility and completeness. Additional Skills & Qualifications Experience with order entry or similar transactional data entry tasks. Familiarity with document indexing and digital records management systems. Ability to learn and use specialized systems such as computerized maintenance tracking tools and document management platforms. Strong organizational skills and the ability to manage multiple documents and tasks simultaneously. Effective communication skills to support peer‑to‑peer training and collaboration with team members. Work Environment This role operates in a professional office environment, working fully onsite at a corporate office. The standard schedule is Monday through Friday from 8:00 a.m. to 5:00 p.m. The position involves extensive computer and keyboard use, handling digital and physical maintenance records, and processing incoming mail. The dress code is business casual, reflecting a professional yet comfortable workplace setting. Job Type & Location This is a Contract to Hire position based out of Columbus, OH. Pay and Benefits The pay range for this position is $23.00 - $25.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Columbus, OH. Application Deadline This position is anticipated to close on Jun 22, 2026. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools. #J-18808-Ljbffr