Job Title:IT Vendor & Procurement Operations SpecialistLocation:Palo Alto, CA or Irvine, CA (Irvine is Preferred)Type:ContractDuration:6 + MonthsShift:MondayFriday, 8:00 AM 5:00 PM

IT Vendor & Procurement Operations Specialist

Location: Palo Alto, CA or Irvine, CA (Irvine is Preferred) Type: Contract Duration: 6 + Months Shift: MondayFriday, 8:00 AM 5:00 PM

About the Role

Client is looking for a highly organized and execution-focused contractor to support Enterprise IT vendor operations and procurement coordination. This role will serve as the operational backbone for managing supplier onboarding, software procurement workflows, purchase requests, and purchase order tracking across a growing portfolio of enterprise and engineering applications. As Client continues expanding ownership of critical engineering and developer platforms, we are looking for someone who can centralize and streamline operational processes while partnering closely with IT, Engineering, Procurement, Finance, Security, and external vendors. This role is ideal for someone who thrives in fast-paced environments, is highly detail-oriented, and enjoys driving operational execution across multiple stakeholders and systems.

Responsibilities

• Vendor & Supplier Onboarding
• Coordinate onboarding activities for new software vendors and suppliers
• Track onboarding dependencies across Procurement, Legal, Security, Finance, and IT
• Ensure vendor requests move efficiently from intake to completion
• Maintain documentation and operational visibility throughout the onboarding lifecycle

• Procurement Operations
• Create and manage purchase requisitions within SAP and future procurement platforms
• Track purchase orders through full lifecycle completion
• Monitor approval workflows and proactively escalate blockers
• Partner closely with Finance and Procurement teams to ensure timely execution

• Jira Intake & Workflow Management
• Own and manage the Enterprise IT procurement intake queue within Jira
• Ensure requests contain accurate information and proper routing
• Maintain operational status updates and stakeholder communication
• Help improve intake workflows and process standardization over time

• Engineering & Enterprise Application Support
• Support procurement coordination for engineering and developer tooling
• Assist with software renewals, licensing coordination, and vendor communication
• Partner with Enterprise IT platform owners on operational execution activities

• Operational Process Improvement
• Identify process bottlenecks and opportunities for automation
• Create documentation, workflows, and operational runbooks
• Help establish scalable operational practices as Client grows

Technical Skills

• Must Have
• Atlassian JIRA
• Google Drive
• SAP ERP

• Nice To Have
• Business Stakeholder Management
• Procurement
• Project Management

Qualifications

• Required
• 3+ years of experience in procurement operations, vendor management, IT operations, project coordination, or related fields
• Experience working with procurement or ERP systems (SAP preferred)
• Strong organizational and follow-through skills
• Ability to manage multiple parallel workstreams and deadlines
• Excellent written and verbal communication skills
• Comfortable operating in cross-functional technical environments
• High attention to detail and operational ownership mindset

• Preferred
• Experience supporting Enterprise IT or Engineering organizations
• Familiarity with Jira and workflow/ticketing systems
• Experience working with software licensing or SaaS vendors
• Experience supporting fast-growing technology organizations
• Familiarity with procurement lifecycle management processes

What Success Looks Like

• Vendor onboarding processes are streamlined and visible
• Purchase requests and POs are tracked proactively and completed on time
• Engineers and IT teams experience reduced operational friction
• Procurement workflows become standardized and scalable
• Stakeholders have clear operational visibility and communication