Finance Coordinator - Ellicottville, NY

Association Finance Coordinator Report to the Executive Director and work closely with the WSBN Regional Finance Lead Manager to manage, implement, and coordinate the financial functions and processes for Cornell Cooperative Extension of Cattaraugus County and Allegany County. Responsibilities Administrative Direction (10%) Assist in developing Association financial strategies that adhere to applicable laws, regulations and CCE guidelines for compliance. Support planning for administrative staffing needs. Collaborate with program staff and Executive Director to prepare budget requests and modifications, including annual budget preparation and coordination of presentation to the Association Finance Committee, Board of Directors, and County Budget Office. Assist in planning, developing, and implementing grants/contracts in a professional and supportive manner. Administrative Management (25%) Manage and monitor budgets, expenditures, revenues, ensuring adherence to GAAP and Cornell Accounting Procedures. Monitor state and federal appropriations received through Cornell University. Process payments, petty cash, and other financial transactions accurately and timely. Ensure compliance with cash handling and recording procedures. Maintain physical inventories of the Association’s fixed assets. Audit records for discrepancies and potential issues, identify solutions, and resolve with Executive Director and WSBN Finance Manager. Support budget revisions and program & administrative financial requirements. Monitor grant/contract expenditures and revenues to ensure regulatory adherence. Administrative Coordination / Operation (60%) Serve as initial point of contact for local Association staff finance questions. Serve as initial point of contact for WSBN Lead Finance Manager. Perform accounting functions according to Association policy, including A/P vouchering, A/R invoicing, cash receipts entry, bank statement reconciliation, fixed assets journal, and fiscal year‑end financial reports. Prepare internal and external reports and maintain file documentation for funders per grant/contract guidelines. Procure certificates of insurance and determine disability and indirect costs for grant budgets. Prepare monthly, quarterly, and annual financial statements/reports. Reconcile and record monthly Cornell University billing for payroll and expenses. Ensure timely payment of Cornell monthly operating statements through ACH transfers. Record state and federal appropriations and adjust salary accounts as necessary. Attend and participate in Association Board or committee meetings when assigned. Collaborate with WSBN Finance staff on unemployment claims and verification. Maintain staff benefit/leave time records and accruals for vacation, sick, and personal time. Maintain confidentiality of all information and data. Provide front‑desk support and maintain professional, courteous communications with the public. Submit accurate expense, mileage, and receipt reports per policy. Assist with preparation of reports, impact statements, and success stories for funders and committees. Transport necessary materials for job duties. Professional Improvement (5%) Co‑develop and pursue a professional development plan with the Supervisor. Participate in required orientation, training, and in‑service meetings. Health and Safety Support a safe working environment. Follow applicable federal, state, and local health and safety regulations and policies. Act proactively to prevent accidents and report hazards. Policy and Other Duties as Assigned Support general Cooperative Extension activities, such as attendance at staff meetings and reporting of expenses. Conduct all work in accordance with federal, state, and local laws and regulations. Adhere to Cornell Cooperative Extension Association policies and processes. Represent Cornell Cooperative Extension professionally to the public, community leaders, volunteers, and government officials. Perform all duties accurately, promptly, and reliably. Maintain regular and punctual attendance. Position Details Expected weekly hours: 37.5 hours per week. Hourly wage: $19.50 to $23.00 per hour, commensurate with experience. Location: Based at the Ellicottville office with travel to the CCE Allegany office in Belmont. Remote status: Remote/flexible work options considered; weekly in‑office work required in Cattaraugus and Allegany. No relocation sponsorship or VISA sponsorship available. Benefits Paid Vacation, Sick, and Personal leave Paid Holidays NYS Health Insurance Program (including Dental Insurance) NYS Retirement (NYSLERS) Tax‑Deferred Annuity Plan Long‑Term Disability Employee Assistance Program (EAP) Flexible Spending Accounts Term Life Insurance Personal Accidental Insurance Legal Plan Insurance Auto and Homeowner’s Insurance Pet Insurance New York’s 529 College Savings Program Required Qualifications Associate’s degree in accounting or a closely related field (GED/High School Diploma plus 1-year transferrable program may substitute). 2 years of experience in a financial, bookkeeping, or accounting position, or equivalent combination of experience and education. Ability to meet travel requirements and acceptable background check standards. Flexible hours, including evenings or weekends as needed. Proficient English communication skills (speak, read, write). Basic arithmetic proficiency. Knowledge of FASB and GAAP standards. Commitment to learn Cornell-specific accounting software. Knowledge of accounting principles, procedures, and practices. High proficiency with Microsoft Office Suite (Outlook, Word, Excel). Teamwork ability with finance staff, Cornell University, and Association staff. Effective verbal, written, and electronic communication skills. Confidentiality of financial and sensitive information. Ability to interpret instructions in various formats. Accurate, error‑free record keeping. Analytical and interpretive skills. Problem‑solving skills under limited standardization. Organizational and prioritization skills. Experience in budget preparation, accounts receivable/payable tracking, expense/revenue tracking, cash flow tracking, reconciliation, reporting, compliance, and grants/contracts management. Physical ability to work in a typical office environment. Preferred Qualifications Bachelor’s degree in Accounting and non‑profit finance experience. Experience with sophisticated financial software and web interfaces (e.g., Accumatica, Kuali, Workday). Willingness to learn and effectively use new technologies and systems. Experience in budget preparation and management, accounts receivable/payable, expense/revenue, cash flow, reconciliation, reporting, compliance, financial statement preparation. #J-18808-Ljbffr