Associate Director of Athletic Engagement, UH

Job Description

Job Description

About the University of Hawai‘i Foundation:

The University of Hawaiʻi Foundation was established in 1955 to encourage private support for the University of Hawaiʻi. Today it is the central fundraising organization for the UH System and is contracted by the Board of Regents to be the sole provider of fundraising and alumni services. In addition to fundraising, the Foundation manages more than 7000 gift accounts for the benefit of the university and its students.

The UH Foundation is a private, institutionally related corporation designated as a 501(c)(3) organization by the Internal Revenue Service. It is a legally separate entity from the University of Hawaiʻi, the UH Alumni Association, and all other UH affiliates. However, the UH Foundation works closely with these organizations, as well as with others in the community, exclusively for the benefit of the university.

Our Vision

To inspire giving and partnership with the University of Hawaiʻi by fostering UH pride and passion among donors, alumni and the community.

Our Mission

To unite donors' passions with the University of Hawaiʻi's aspirations by raising philanthropic support and managing private investments to benefit UH, the people of Hawaiʻi and our future generations.

Our Values

Our values shape our relationships and guide our thinking and actions. By living our values, we build trust with our fellow employees, our donors, the university and the broader community.

The Associate Director of Athletic Engagement, UH Mānoa Athletics (Associate Director) is a key member of the University of Hawai‘i Foundation (UHF) Development Team, focused on coordinating, engaging, and providing operational oversight of UH Mānoa Booster and Alumni organizations that support the University of Hawai‘i at Mānoa (UHM) Athletics department. The Associate Director will provide support to the UHM Athletics Development team in matters that directly involve the University of Hawai‘i (UH) and UHF Leadership.

Based at the UHM campus, the Associate Director may need to visit areas of the University campus, as well as locations in and around O‘ahu. The Associate Director may need to work weekends or evenings and may exceed a 40-hour work week to fulfill the demands of the position. The Associate Director must be able and willing to travel interisland or nationally upon request.

Reports to:

Director of Development and NIL, UH Mānoa Athletics

Duties & Responsibilities:

Athletic Engagement (100%)

• Responsibilities
  • Serve as a liaison between UHF, UHM Athletics Department, and UHM Athletic Booster clubs and Alumni clubs.
  • Oversee operational, engagement and strategic oversight of UHM Athletic Booster clubs and Alumni Clubs, such as Nā Koa Football Booster Club, and other affiliated booster and alumni clubs.
  • Build, manage and strengthen relationships and communications with Booster and Alumni Club leaders, boards, donors, alumni and UHM Athletics Leadership to advance UHM Athletics initiatives, improve operations and program outreach.
  • Coordinate and oversee regular communication, including newsletters, updates, and event invitations, to keep stakeholders engaged. Additionally, support in marketing, communication, promotional materials and social media content, in collaboration with internal and support roles.
  • Work with the UHM Athletics Development Team on events such as key fundraisers, community and alumni gatherings, and gameday experiences.
  • Collaborate with UHM Athletics to align club activities with departmental goals and campaigns.
  • Collaborate and support fundraising efforts by identifying opportunities, cultivating prospects, and assisting with donor stewardship as requested by UHF.
  • Track engagement metrics, develop and prepare reports on participation, fundraising outcomes, and program effectiveness.
  • Manage a calendar of club events and coordinate logistics, travel, and appearances for coaches or student-athletes, while ensuring strategic alignment with UHM Athletics initiatives
  • Develop initiatives to grow membership and increase alumni and community involvement in athletics programs, including the seamless transition for student-athletes to the Letterwinners Club upon graduation.
  • Ensure accuracy and maintenance of the Foundation database records with changes or additions to contact information, enter contact reports, and follow up on inquiries.
  • Gather, assemble and refine material and data required for correspondence, memorandums, reports, or other documents.
  • Establish and maintain effective working relationships with a broad constituency inside and outside UHF and the UH System. Represent UHF in a positive manner internally, to UH, and to the community.
  • Communicate in writing and/or verbally with high profile internal and external contingents, including UH and UHF leadership, alumni, donors, and supporters.
  • Regularly deal with diverse matters requiring a broad knowledge of the Foundation’s organizational operations and policies necessary to ensure appropriate decision-making protocols are followed.
  • Regularly work with information of a sensitive, highly confidential and strategic nature.
  • Support additional UHF UHM Athletics fundraising special events functions as assigned.
  • Perform a wide variety of special project work.

Job Qualifications:

• Bachelor’s degree required.
• A minimum of three to five years of progressive experience in non-profit organizations, especially in alumni, development, education, or membership settings, is preferred.
• Must possess a valid driver’s license as well as pass a background check including driving record upon offer of employment. A reliable mode of transportation is required.

Essential Functions:

• Ability to sit at a desk and use a computer for extended periods of time.
• Occasional standing, walking, bending, reaching, and lifting of light office items up to 25 lbs.
• Ability to operate general office equipment such as a computer, printer, photocopier, scanner, phone system, etc.
• Hand-eye coordination and manual dexterity to use office equipment and handle paperwork.
• Visual acuity to read printed and electronic documents and computer screens.
• Ability to communicate verbally and in writing so others will understand.
• Hearing and speaking abilities for in-person, phone, and video conversations.

Benefits:

UHF voluntarily pays 100% of the following –

• 10% 403(b) contributions after 7 months of employment. This is automatic and NOT dependent on the employee making any contributions. PLUS, ALL contributions are 100% immediately vested!
• Term life insurance
• AD&D insurance
• Short term disability insurance
• Long term disability insurance
• Tuition reimbursement after 1 year of employment
• Employee assistance program
• Generous PTO and paid holidays

UHF voluntarily provides the following in which the company and employees share the cost –

• Health, Prescription, Dental, and Vision Insurance
• Free parking after 5 years of service

Other benefits available for employees to purchase –

• Medical Flexible Spending Account
• Dependent Care Flexible Spending Account
• Insurance coverage for spouse and/or children
• Critical care insurance
• Legal insurance
• Pet insurance