Associate Director Database Services

Job Description

Job Description

Associate Director, Database Services

Exempt/Salaried · On-Site, Oakland CA

Where data integrity meets donor impact.

At Bishop O’Dowd High School, every gift helps shape a more just, joyful, and sustainable world. The Associate Director, Database Services is the engine behind that giving — ensuring our donor data is accurate, our systems run smoothly, and our development team has the insights they need to build lasting relationships with our community.

Key benefits

• $85,000 - $105,000 annually, dependent on experience

• Generous vacation and paid holidays

• Employees are eligible to open a 403b plan and an 8% salary contribution is contributed to pension plan by employer, after 6 months of employment

• Health, vision and dental insurance

• Two remote days per week after completion of onboarding, dependent upon work

Why you’ll love this role

• Lead a high-impact function at a mission-driven school — your work directly enables student opportunity

• Own the systems and set the standards — you'll partner to shape data practices department-wide

• Mentor and manage the Gift Processing Assistant

• Take part in department and school-wide retreats

• Contribute to a highly successful, mission-driven organization

• Access ongoing training and professional development opportunities

• Enjoy subsidized lunch program and a reserved parking spot

Associate Director, Database Services Key responsibilities

• Manage and continuously improve a comprehensive and systematic annual plan for database and project management

• Serve as the primary Raisers Edge database expert, leading troubleshooting, staff training, and protocols for data entry

• Establish and maintain best practice around integrated use of data management, research and payment processing tools, such as Raisers Edge, Donor Search, Give Campus and Greater Giving

• Oversee all gift processing operations through management of the Gift Processing Assistant, ensuring accuracy, timeliness, and adherence to established protocols

• Partner with the Business Office to reconcile all philanthropic giving with the school’s general ledger and support the annual financial audit

• Produce regular pledge, gift, and periodic ad hoc reports and lists to document the flow of philanthropic income to the school

• Support event data operations including guest registration data integration/nametags and registration operations

What we’re looking for

• Bachelor’s degree or equivalent work experience

• 3+ years experience in data management and reporting in a mission-driven organization with a focus on philanthropic data management

• Expertise in CRM systems, Raiser’s Edge preferred

• Strong project management and prioritization skills, with the ability to manage multiple workflows and deadlines

• Strong analytical and organizational skills, with meticulous attention to detail and systems thinking with the ability to create effective workflows and use data to support decision-making

• Experience supervising staff or demonstrating leadership in team coordination, training, or workflow oversight

• Experience working across integrated systems (CRM, payment platforms, event tools) with an understanding of data flow and dependencies

• Strong proficiency in Excel and intermediate knowledge of Google and MS Office suites

• Understanding of fundraising principles, and the importance of maintaining confidentiality

• A self-starter who works well with others, brings intellectual curiosity to their work, and is always looking to learn and grow.

• Ability to work some evenings and weekends for Development and school events is required

Ready to apply to be the Associate Director, Database Services?

Applications are reviewed on a rolling basis. Submit your cover letter, resume, professional and personal references, and salary requirements.

Pre-employment background screening required. Learn more at bishopodowd.org.

Our mission & charism

• Mission: Bishop O’Dowd High School is a Catholic college-preparatory community, guided by the teachings of Jesus Christ, that educates its diverse student body to build a more just, joyful, and sustainable world.

• Charism: Finding God in All Things Calls Us To — Community in Diversity · Strength of Character · Academic Excellence · Kinship with Creation · Social Justice · Joy

Equal opportunity & mission commitment

Bishop O’Dowd High School is an equal-opportunity employer and does not discriminate in its employment policies or practices. The school follows the Diocese of Oakland’s policies prohibiting illegal harassment, retaliation, or discrimination.

As a Roman Catholic high school with a clearly stated mission, the school requires all employees to carry out their responsibilities in a manner that demonstrates support of and respect for its mission and Catholic identity. Individuals who are unable to make this commitment should not seek or accept employment at Bishop O’Dowd High School. As permitted by law, the school reserves the right to consider religion as a criterion in hiring decisions when it relates to performing essential job duties.