Administrative Specialist III - English, Rhetoric and Writing, and Media Communication

Current University of Arkansas System employees, including student employees and graduate assistants, must log in to Workday via MyApps.Microsoft.com and then access Find Jobs to view and apply for open positions. Students use the “Find Jobs for Students” search. All job postings close at 12:01 a.m. CT on the specified closing date. Draft applications are saved under “My Draft Applications” on your Candidate Home page. Position Summary The Administrative Specialist III supports the Department of English, Rhetoric & Writing and Media Communication by providing administrative and clerical assistance to the department chair, faculty, and students. The role enhances program efficiency through event coordination, budget tracking, and record maintenance. The position reports directly to the Department Chair. Duties and Responsibilities 50% Administrative Support – Department operations: enter payroll and compensation for faculty, input course schedules into Workday, prepare textbook orders, process requisitions, take minutes, send departmental memos, maintain adjunct instructor records, proofread public relations materials, manage student workers, coordinate meeting rooms, assist with events, attend required training, and stay current on university policies. 50% General Clerical Support – student and faculty assistance: answer phones, provide navigation assistance, post signs for faculty, place supply orders, maintain office equipment, purchase approved equipment, perform reception duties, update facilities requests, conduct annual equipment inventory, and execute other clerical tasks as assigned. Other duties as assigned, with the understanding that responsibilities may evolve. Knowledge, Skills, and Abilities Effective communication with students, faculty, and staff. Proficiency in Excel/Google Sheets, word processing, Adobe Acrobat, and Canva. Quick learning of new tasks and ability to seek help when needed. Strong phone etiquette and discretion with confidential material. Attention to detail and ability to manage multiple priorities. Professional demeanor and ability to function in a team environment. Knowledge of office procedures and operation of standard equipment. Qualifications Required Education and Experience: High school diploma or equivalent plus one year of specialized training or experience in a related clerical field. Substitutions may be considered on a case‑by‑case basis. Preferred Education and Experience: Associate degree or higher in office administration or English, communication, or related field. Salary and Benefits Annual salary: $31,315. Benefits include university contributions to health, dental, life, and disability insurance; tuition waivers for employees and their families; 12 official holidays; immediate leave accrual; and a choice of retirement plans with 5–10 % contributions. Required Documents to Apply Cover Letter/Letter of Application, list of three professional references, resume, and unofficial or official transcripts. Additional Information Background checks (criminal and motor vehicle) are required. The position may also include pre‑employment screenings for drug use and financial history. Equal Opportunity Statement The University of Arkansas is an equal opportunity institution. We do not discriminate on the basis of age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. All applicants must have proof of legal authority to work in the United States on the first day of employment. This position is open to U.S. citizens and eligible legal residents. #J-18808-Ljbffr