Purchasing Agent

Job Description

Job Description

Sapphire Luxury Homes was established in 2012 with a vision to provide superior home building services to clients with

unique design opportunities, utmost attention to detail, and exceptional customer service. Currently, the company is contracting 20-25

custom homes per year, most of which are pre-sold prior to acquisition of property or commencement of construction. The short-

term goal is to contract, build and close 10-12 homes per year in the Oakland & Macomb Counties of Metro Detroit.

Position Summary

Responsible for managing the procurement of materials, products, and services required for residential home construction. This position works closely with construction managers, Interior Designers, subcontractors, and suppliers to ensure materials and services are purchased at competitive pricing, delivered on schedule, and meet the company's quality standards.

Cost Control & Administrative

·    Maintain Purchasing records, vendor pricing sheets and purchase order documentation.

·    Monitor job costs and assist with budget tracking.

·    Review invoices against purchase orders and approve pricing.

·    Identify pricing variances and resolve discrepancies.

·    Assist with maintaining standardized specifications and purchasing procedures.

·    Prepare purchasing reports and cost comparisons as needed.

Purchasing & Procurement

·    Prepare and issue purchase orders for construction materials, products, and services.

·    Obtain and evaluate vendor and subcontractor bids and pricing.

·    Negotiate pricing, terms, delivery schedules, and product availability.

·    Maintain accurate and up-to-date pricing for construction materials and labor.

·    Ensure purchases are within established budgets and company specifications.

·    Identify cost-saving opportunities without compromising quality.

Construction Coordination

·    Coordinate with construction managers to ensure materials are ordered and delivered according to construction schedules.

·    Review construction plans, specifications, and selections to ensure accurate ordering.

·    Verify material quantities, specifications, and pricing.

·    Track outstanding purchase orders and anticipated delivery dates.

·    Communicate material delays or availability issues that could affect construction schedules.

·    Coordinate substitutions and alternative products when necessary.

Vendor & Subcontractor Management

·    Develop and maintain strong relationships with vendors, suppliers, and subcontractors.

·    Coordinate RFPs to attain competitive bids and compare proposals.

·    Monitor vendor performance, pricing, product quality, and delivery reliability.

·    Resolve pricing discrepancies, order issues, shortages, and delivery concerns.

·    Assist in identifying and qualifying new vendors and subcontractors.

·    Develop & enforce job specific scopes of work agreed upon with trade partners.

Skills & Competencies

·    Strong negotiation and vendor management skills.

·    Attention to detail and cost-conscious decision-making.

·    Time management and prioritization.

·    Proactive communication and follow-through.

Qualifications & Experience:

·    2–5 years of purchasing experience, preferably in residential construction or homebuilding.

·    Knowledge of residential construction materials, trades, and building processes.

·    Experience obtaining bids, negotiating pricing, and managing purchase orders.

·    Ability to read and understand construction plans and specifications.

·    Strong organizational, communication, and problem-solving skills.

·    Proficiency in Microsoft Excel, Outlook, and Word and Builder Trend.

·    Experience with take-off-based software (i.e Autodesk)

Sapphire Luxury Homes is a boutique custom home builder that excels in providing an industry leading Client Experience. Sapphire provides A to Z services to their clients including land purchase, architectural & interior design, home construction and landscaping. Homes built are typically between 4,000 & 8,000 Square Feet in and around the Bloomfield Hills area. Join a young company with big ambitions to dominate the luxury home building market in Metro-Detroit.

Company Description

Sapphire Luxury Homes is a boutique custom home builder that excels in providing an industry leading Client Experience. Sapphire provides A to Z services to their clients including land purchase, architectural & interior design, home construction and landscaping. Homes built are typically between 4,000 & 8,000 Square Feet in and around the Bloomfield Hills area. Join a young company with big ambitions to dominate the luxury home building market in Metro-Detroit.