Secretary-Elementary

Building Secretary

Position Title: Building Secretary

Qualifications:

1. High School Diploma or equivalent required.

2. Minimum of 1-3 years of experience in an office environment, exceptional organizational skills and ability to meet deadlines in busy work environment is essential.

3. Knowledge of Microsoft Office programs and Google as well as type 30+ wpm.

4. Ability to communicate to students, parents, and staff in an acceptable/courteous manner.

5. Professional image, actions, communications and working relationships are required at all times in addition to maintaining confidentiality.

6. Ability to understand and follow basic oral and written instructions.

Department: Building Personnel

Location: Elementary, Junior High, or High School Office

Reports to: Building Principal

FLSA Class: Non-Exempt

Revised Date: 03/11/21

Job Goal: Responsible for providing administrative support to the Building Administration to assure smooth and efficient operation of the school office and for state reporting purposes.

Performance Responsibilities:

1. Responsible for opening and locking the office at the beginning and end of each workday.

2. Responsible for buzzing visitors into the building and maintaining the visitors' log.

3. Collect any monies received in the office while following all district policies and procedures with maintaining student activity funds.

4. Assist Principal with collecting, organizing and checking purchase orders for supplies and books.

5. Assist in registering students, sending for records, etc.

6. Assist in processing all changes and adjustments in students' schedules.

7. Prepare materials for registration, parent conferences, nine week reports, progress reports, absence letters, failing letters, discipline letters, and other home/school communications.

8. Mark personnel who are absent, call for a substitute and submits paperwork to the district office.

9. Keep record of student absences and call to verify the absence with legal guardian.

10. Compile, and e-mail daily announcements.

11. Operate office equipment such as fax machines, copiers, etc.

12. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

13. Greet visitors, students/staff and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.

14. Set up and maintain paper and electronic filing systems for records, scheduling, correspondence, and other material.

15. Review inventory of supplies, orders as necessary, and re-stocks supply closet when items are received.

16. Open, read, route, and distribute incoming mail and other material.

17. Complete forms in accordance with school district procedures.

18. Make copies of correspondence and other printed material.

19. Compose, type, and distribute routine correspondence, and reports.

20. Assist with student eligibility, field trips, picture days, yearbook pictures, and student incentive days.

21. Assist in emergencies.

22. Utilize ISBE's Student Information System (SIS) and the student management system for the district in order to complete state reports for the building as well as for the district.

23. Assist the building administration in positive public relations.

24. Provide administrative support to building administration including all necessary communications, file maintenance, confidential record keeping, and follow up requests.

25. Provide administrative support to building administration but not limited to copying, mail sorting and document creation.

26. Provide assistance to parents, students and all outside agencies as needed.

27. Other duties as requested by the Principal and/or Assistant Principal.

Terms of Employment: This is a 10-month position working 200 days. The salary will be established annually by the Board of Education. Work hours will be determined and is subject to change with district demands. Position constitutes an employee at will of the Board. Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board's policy and Evaluation of Support Services Personnel by the Superintendent. New Berlin CUSD #16 is an Equal Employment Opportunity Employer By signing this below, I hereby acknowledge and understand the duties and qualifications of this position. The School District retains the right to revise or amend this job description at any time during the employee's employment with the District.

Name: __________________________________________

Date: ___________________________________________