Senior Contracts Administrator

Senior Contracts Administrator

Company Name: Baker Power & Process LLC Location: Hallam, NE, US Achieve more in your career with the nation's leading specialty concrete contractor. At Baker Construction, you'll be part of a team that prioritizes people, invests in their development, and offers unparalleled opportunities for professional growth. In this role, you'll be integral to building the future of our country and our company. You'll collaborate across diverse teams, have a hand in significant projects, and dive headfirst into complex challenges with the best in the industry. If you are driven to do more and have the grit to follow through, you'll have everything you need to define your career on your terms. Make a meaningful impact with a team that values ambition and rewards initiative. Apply today and be more with Baker.

Summary The Senior Contracts Administrator is responsible for providing accurate and timely support to both the Contracts Manager and the Project Leadership team by creating, reviewing, finalizing contract documents, managing procurement of materials, and verifying subcontractors' activity.

Roles and Responsibilities The Senior Contracts Administrator will possess competency in the following areas to perform in a safe, productive, and effective manner. Note that the areas listed are intended to describe the general nature and level of work being performed by co-workers assigned to similar positions. They are not intended to be an exhaustive list of all the responsibilities, skills, efforts, or working conditions associated with this job.

• Prepares, reviews, and maintains purchasing and contract documentation, including requisitions, purchasing agreements, purchase orders, invoices, and supporting records
• Tracks purchasing and subcontract requirements from initial requests through resolution, keeping logs and document management systems accurate and current
• Coordinates with Purchasing, Contracts, Operations, project personnel, and other departments to obtain required information, approvals, and documentation
• Communicates with vendors and subcontractors about document status, purchasing requirements, commitments, and discrepancies
• Reviews purchasing and invoice records for completeness and consistency with applicable agreements, purchase orders, and supporting documentation
• Investigate documentation, procurements, and payment discrepancies; coordinate solutions within established authority and escalate unresolved or approval-dependent matters
• Prepares reports and maintains records that support purchasing decisions, contract administration, and payment processing
• Maintains professional working relationships with internal teams, vendors, and subcontractors

Requirements The Senior Contracts Administrator will possess the knowledge, skill, and/or ability in the following areas essential to perform the functions of the position.

• Bachelors degree and 8 years' related experience or equivalent combination of education and experience and/or similar training; or equivalent combination of education and experience
• Proficiency with computers and Microsoft software programs such as Blue Beam, Adobe, Word, Excel, Outlook, Box, Document Management Systems; other related business software is beneficial
• Strong communication skills, both oral and written
• Must possess strong customer service skills
• Ability to read, organize, and interpret legal documents such as contracts, warranties, guidelines, instructions, and procedure manuals
• Ability to prepare contract correspondence
• Ability to work with and understand instructions from field supervision, subcontractors, suppliers, engineering, quality, purchasing, and project leadership
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals
• Ability to calculate rates, ratios, and percentages
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and co-workers
• Ability to apply common sense understanding to connect construction work packages and lookaheads to material, equipment, service, and documentation requirements
• Ability to independently resolve problems involving Contract and Legal document issues

At Baker Construction, we welcome those who are driven to make things happen. Your tenacity will be rewarded with great pay, excellent benefits, and opportunities to make your mark. This is an opportunity to own your future while working alongside co-workers who are united in our purpose to build better structures and better lives. Go further with an industry leader that puts people first, honors its word, and has the grit to achieve greatness. Baker is an EOE Disability/Veterans Employer. Applicants with physical and/or mental disabilities who require a reasonable accommodation for any or part of the application process may make their requests known by emailing View email address on click.appcast.io or calling View phone number on click.appcast.io and asking for HR.