Administrative Assistant

Overview

LSAC's mission is to advance law and justice by promoting access, equity, and fairness in law school admission and supporting the learning journey from prelaw through practice.


Pay rate: $28 to $32/hr, depending on experience

The Administrative Assistant will provide functional operational and administrative support to the Vice President and Chief Information Officer within the Products/Services department. This department is responsible for delivering reliable, secure, and scalable technology solutions that support core business operations and drive organizational growth.

The person in this role must be able to interact with all members of the LSAC community, including executives, upper-level management, business partners, and colleagues in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, calm, resourceful, and efficient. This position requires a professional demeanor, sense of urgency, results-focus, technology competence, and the ability to keep sensitive business information strictly confidential.

Responsibilities

Essential Job Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.

The Administrative Assistant will be responsible for administrative support and a variety of functional projects and tasks to support the work of the VP and CIO. The position may occasionally assist other team members and senior leaders in other departments.

The individual employed in this position will be required to:

• Provide administrative support to VP/CIO and other team members, including assistance as needed with scheduling and planning remote and onsite meetings, completion and submission of expense reports, timesheet approval for department, coordination of travel, itineraries and authorizations, file management, ordering supplies, executing requests, preparing weekly agendas, and other duties as assigned.
• Draft and revise documents and correspondence as requested by the VP/CIO.
• Create, edit, and review documents and correspondence, spreadsheets/data, and PowerPoint presentations to catch errors and maintain accuracy.
• Handle sensitive information appropriately and maintain privacy.
• Maintain an on-going work plan for the position with a timeline for relevant tasks, index of document location(s), and SOPs for re-occurring responsibilities and tasks.
• Provide operational and basic project management for key initiatives, e.g., keeping track of progress and managing communications with stakeholders.
• Provide support in tracking budget, including managing and submitting invoices, purchase orders and reconciliations, and obtaining approvals.
• Organize and determine priorities for incoming mail and phone calls. Make initial determination of contact and proper action to be taken. May draft correspondence or place outgoing calls to achieve desired results. Reviews completed correspondence for internal and external communications to ensure correct terminology, spelling, punctuation, and grammar.
• Other duties which may be assigned from time-to-time.

Competencies

The nature of work requires accuracy and dependability in producing deliverables. Assignments require considerable judgment and initiative.

The holder of this position must be capable of independent action, understand implications of work and make recommendations for solutions and/or other improvements. The position will often learn highly confidential business information and must be able to maintain strict confidentiality.

This position requires:

• Clear and professional verbal and written communication skills for emails, calls, and memos
• Excellent interpersonal skills
• Excellent organizational skills with a demonstrated ability to work in an accurate manner.
• Demonstrated ability to work efficiently and to perform multiple tasks simultaneously with minimum supervision in a fast-paced environment without missing deadlines
• Ability to manage schedules efficiently
• Great attention to detail
• Flexibility to handle changing tasks and priorities.
• High level of proficiency with Microsoft products (Word, Excel, PowerPoint, Teams) and Google workspace
• Ability to exercise sound judgment and determine priorities
• Strong critical thinking and problem-solving skills; finding practical solutions to problems
• Good listening skills and patience to work with all types of employees, vendors, and partners
• Ability to maintain a positive attitude, poise, confidentiality, and professionalism
• That the employee be approachable and service-oriented; must act with honor and integrity
• The ability to anticipate the support needs of VP/CIO
• Holds a strong sense of accountability for both individual and team objectives
• Embraces a forward-thinking mindset, contributing to a culture of continuous improvement and creativity
• Excellent time management and prioritization
• Positive attitude and responsiveness
• Teamwork and interpersonal skills
• Punctual and reliable

Qualifications

Education and Experience

• High school diploma required. Some college level coursework is preferred.
• Minimum of 5 years' experience in a fast-paced office environment, preferably as an executive administrative assistant, officer manager, or in a role with similar responsibilities.
• Demonstrated experience in execution and accountability for project management.
• Proficiency with Microsoft products required.
• Database management, spreadsheet and presentation software experience required.

Supervisory Responsibilities

This role does not have people management responsibilities.

Position Type

This role is a full-time position with a standard work week of Monday through Friday, 8:30 a.m. to 4:45 p.m. ET. The position may require overtime or weekend work.

Work Environment

This job operates in a remote and professional office environment. Whether remote or in-office, this role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Travel Requirements

There is no travel expected for this position.


P hysical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee must regularly write, read, and communicate effectively.

Additional Information:

Please note that this job description may not contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Job responsibilities may change at any time with or without notice.

Except as otherwise provided by law, all terms of employment are subject on an at-will basis and can change at any time.

At LSAC we foster a culture based on our stated values and actively seek to broaden our pipeline of current and future leaders. We are committed to attracting, retaining, and developing individuals who have a passion for the work they do and the mission of LSAC. We encourage all qualified individuals to apply. We recognize that experience comes from a variety of places and know that job applicants will possess many, but not necessarily all, of the qualities listed in the job description. While no one candidate will embody every single quality, the successful candidate will exemplify a robust combination of the skills and competencies listed to excel in the position. LSAC is an Equal Opportunity Employer and welcomes applications from individuals from all identities and backgrounds.