Administrative Support and Bid Coordination Specialist
Priority Staffing
Job Description
Job Description
Hours: 8-5 / M-F / Temp to Hire
Position Overview
We are seeking a highly organized and detail-oriented Administrative Support & Bid Coordination Specialist to support our expanding operations. This role blends customer service with a strong focus on tracking government and municipal bid opportunities, managing deadlines, and maintaining compliance certifications. This is a key operational role that helps ensure we never miss an opportunity and remain competitive in the public sector. As part of a collaborative team, this position will also support sales initiatives and assist with various projects across the organization.
Key Responsibilities
- Identify, track and help prepare bid opportunities from federal, state, and local procurement platforms
- Maintain a centralized bid tracking system and calendar (deadlines, meetings, award dates)
- Generate reports on bid activity, pipeline, and outcomes
- Manage and maintain Small Business and Women-Owned Business certifications (federal, state, and third-party), including renewals and compliance
- Organize and maintain digital records for bids and certifications
- Support customer service functions including order coordination and account support
- Assist the sales team with quotes, follow-ups, and project coordination
- Provide administrative and operational support on special projects
Qualifications
- 2+ years of experience in administrative support, customer service, or operations
- Strong organizational and time-management skills
- High attention to detail and accuracy
- Ability to manage multiple deadlines in a fast-paced environment
- Proficiency in Microsoft Office (Excel, Outlook, Word)
Preferred
- Experience with bid tracking, government contracting, or procurement portals
- Familiarity with certification programs (WOSB, WBENC, etc.)
- Experience with CRM or ERP systems (e.g., Microsoft Dynamics 365)
What We’re Looking For
- A highly organized, process-driven individual
- Someone who takes ownership and follows through
- A team player willing to support multiple functions
- A proactive communicator who thrives in a deadline-driven environment
4GBG
Vacancy posted 12 days ago
Similar jobs that could be interesting for youBased on the Administrative Support and Bid Coordination Specialist in Suffolk, VA vacancy
- ...Warehouse Office Support Associates in a Warehouse Office Associate role supports the... ...distribution center by performing essential administrative and clerical tasks that ensure accurate documentation, smooth workflow coordination, and timely communication across teams....AdministrativeWork at office
- ...Membership Specialist Assists members with Auto Travel needs and provides counsel on... ...DMV and Club policy and procedures. Support the Branch at reception with member check... ...photos and routings for members. Perform administrative functions for the branch, including but...AdministrativeFlexible hours
- ...to track referral status. Performs support duties related to billing and revenue cycle... ...information. Performs clerical and administrative support; uses office software (e.g.,... ...assists with scheduling, calendars, and coordination of administrative activities; compiles...AdministrativeWork at office
- ...skills Professional attitude and demeanor Experience in the fields of general labor or warehouse helpful Good hand-eye coordination Comfortable working in a fast-paced environment Ability to interact productively with co-workers and function well in a team...SuggestedShift work
- ...Laboratory Support Services Supervisor Harbour View Medical Center The Laboratory Support Services Supervisor is responsible for... ...Supervisor assists the leadership team with operational and administrative functions that facilitates excellent patient care, maintain laboratory...AdministrativeTemporary work
$17 - $18.15 per hour
...Suffolk, VA**** We are searching for the next Patient Access Specialist champion. This role is responsible for performing admitting... ...applicable insurance plan code, enters benefit data into system to support POS (Point of Service Collections) and billing processes to...ReliefWork at officeEnsemble Health Partners
Suffolk, VA2 days ago$18.65 - $19.9 per hour
...Center in Suffolk, VA**** The Senior Patient Access Specialist is responsible for performing admitting duties for all... ...responsibilities for the department, including providing after-hours support and guidance. As part of on-call responsibilities, the Senior...Work at officeEnsemble Health Partners
Suffolk, VA4 days ago- ...Associate - Finance Under general supervision, performs clerical and clerical-administrative duties to provide a variety of services while working in one or more program areas in support of agency clients. Employees work in service and administrative program areas...AdministrativeWork experience placementWork at officeLocal area
- ...with patient preparation, intake, and support during optometry examinations and treatments... ...compliance with safety standards. Coordinates appointments, assists with patient... ...outreach, training, inventory, and other administrative activities to ensure efficient service...Administrative
- ...can expect 25 direct reports including RN's, Unit Coordinators, Patient Care Technicians, LPN's, and administrative staff. This is a 12-bed unit with a nurse ratio... ...chemotherapy, biological therapies or supportive blood transfusions. This is a very low turn over...AdministrativeTemporary workRemote workShift workNight shiftWeekend workAfternoon shift
Sentara Health
Suffolk, VA56 minutes ago $17.99 per hour
...charges are included in weekly incremental billing files Support revenue projections, forecasting, and financial analysis for... ...issue resolution Support reporting, data analysis, and administrative functions in a fast-paced last mile environment Customer Experience...AdministrativeHourly payPermanent employmentTemporary workWork experience placementWork at officeShift work- ...Patient Access Specialist Ensemble is a leading provider of technology-enabled revenue cycle management solutions for health systems... ...applicable insurance plan code, enters benefit data into the system to support (POS) Point of Service Collections and billing processes to...Work at officeLocal areaRemote work
- ...Payments Specialist We are seeking a Payments Specialist who will work at the TowneBank Member Service Center in Suffolk Virginia.... ...wire transactions and work with branches and members to obtain supporting information when required. Will review ACH origination files...
$20 - $45 per hour
Role Overview TSA offers administrative and law enforcement support roles in Suffolk and regional offices. These positions help maintain operations, policy compliance, and security support functions. Position Details Openings : Suffolk and Nationwide Starting...Administrative- ...Administrative Specialist Who We Are: Founded in 2007, SimIS Inc. is an innovative information technology... ...and test and evaluation (T&E) support. SimIS seeks an Administrative... ...government requirements, and effective coordination between team members and government stakeholders...AdministrativeContract workTemporary workWork at office
- ...Harbour View Medical Center Assists with supervising and coordinating the administrative and operational activities in the assigned areas.... ...Essential Functions: Leads a team of nurses and clinical support. Supports managers/directors on larger units. Performs...AdministrativeTemporary work
$16.75 - $19 per hour
...a variety of substantive clerical and administrative duties in connection with distribution... ...Researches and or resolves discrepancies. Coordinates processing of documents with... ...performing clerical or administrative support duties or experience in a related area...AdministrativeFull timeTemporary workWork at office- ...large, well-established medical center. The position comes with an existing patient base, strong referral network, and robust administrative support, allowing you to focus on delivering exceptional patient care from day one. What we offer: ~ Above market earning...AdministrativeWork at officeRelocation packageFlexible hours
- ...Administrative Assistant I - Supervisors/Coord/Dept. Performs responsible administrative and technical work coordinating the district's Use of Facilities program and related activities.... ...certificates, permits, licenses, and other supporting documentation from facility users...AdministrativeWork experience placementWork at office
- ...At WTCSB our mission is to provide a coordinated system of quality recovery-oriented care... ...We continually strive to value staff, support diversity, and promote excellence and personal... ...warranted. Comply with clinical and administrative requirements regarding consumer...AdministrativeFull timeFlexible hours
WESTERN TIDEWATER COMMUNITY SERVICES BOARD
Suffolk, VA28 days ago - ...Strategic Planning and Project Management Support to Naval Information Forces (NAVIFOR) , the... ...briefs for Flag/SES audiences Provide administrative and management support, including task management, customer coordination, meeting organization, minute capture, report...AdministrativeContract workWork at office
- Job Title DO NOT APPLY THROUGH CITY OF SUFFOLK WEBSITE Applications for positions MUST be submitted electronically through the state of Virginia website Please refer to the state of Virginia website for detailed information about positions City of SuffolkAdministrative
- ...designed to equip team members with the knowledge, skills, and support needed to succeed and grow in their roles. We provide... ...Assumes responsibility for all managerial, supervisory, coordination, and administrative duties in the absence of the Service Manager # Performs...AdministrativeFull timeTemporary workWork at officeRelocation packageWeekend workAfternoon shift
- ...Summary: This position is responsible for coordinating the community’s marketing, leasing, and... ...8.Executes and performs activities in support of the community’s lease renewal... ...Completes various accounting, financial, administrative, and other reports and performs other duties...AdministrativeTemporary workWork at officeLocal areaImmediate startMonday to FridayFlexible hours
Vest Residential
Suffolk, VA4 days ago - ...Work as a vital member of the care team, providing hands-on support to patients while utilizing AI-supported technology to simplify... ...Focus on patient interaction and quality of care by reducing administrative burden. Education and/or Experience: ~ Graduate of an...AdministrativeFlexible hours
$22 - $27 per hour
...Job Description Job Description Site Administrator Location: Suffolk, Virginia... ...seeking an organized Site Administrator to support our equipment storage and service facility... ...arrivals, departures, and inspections. ~ Coordinate information and updates among customers...AdministrativeHourly payWork at office$400k
...philosophy is quality over quantity. We provide the resources, support, and flexibility you need to focus on exceptional patient... ...art facilities with fully integrated EMR (EMA) ~ Experienced administrative and clinical support staff ~ Flexible scheduling for true work...AdministrativeRelocation packageFlexible hours- ...professional to provide Project Management Support to Naval Information Forces ( NAVIFOR... ...deliverables while ensuring effective coordination between different task efforts... ...upon employee termination Oversee administrative, clerical, documentation, and support functions...AdministrativeContract workFor contractorsWork at office
- ...simple extractions, restorations, prosthetic services, prophylaxis and fluoride treatments. Refer to dental specialists when appropriate. Manage administrative functions of the Dental Office. Supervise the work of dental hygienists and dental assistants....AdministrativeWork at officeImmediate start
- ...Time: Our compensation model accounts for patient no-shows and late-notice cancellations. Focus on Care: Operate with minimal administrative overhead, allowing you to dedicate your energy to treatment planning and patient outcomes. Primary Responsibilities...AdministrativeFor contractorsRemote workFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Support and Bid Coordination Specialist. Be the first to apply!
Related searches
- support specialist Suffolk, VA
- information technology support specialist Suffolk, VA
- support representative Suffolk, VA
- family support officer Suffolk, VA
- event support specialist Suffolk, VA
- support associate Suffolk, VA
- student support specialist Suffolk, VA
- application support associate Suffolk, VA
- laboratory support specialist Suffolk, VA
- recruiting support specialist Suffolk, VA