Regional Mitigation Coordinator

Job Title Regional Mitigation Coordinator Location New Braunfels, Texas Salary Proposed minimum salary: $6,890.63 monthly Job Type Staff General Description The Texas Division of Emergency Management (TDEM) is an emergency response entity, and this status can affect working hours, travel and change in duties as needed. Performs complex grant development, coordination, and administration work. Work involves preparing, maintaining, and reporting grants; coordinating and evaluating grant applications to determine appropriateness of grant or compliance with requirements and standards; reviewing and approving hazard mitigation related plans and materials, and serving as a liaison between funding recipients and the state or federal government. Dedicated to serving as regional mitigation support. This position works under general supervision, with moderate latitude for the use of initiative and independent judgment. Reports to assigned supervisor, unit chief, or regional section chief based on assignment. Availability for after-hours and weekend work is required. Must have the ability to operate outside of regular working hours during activations in the field, DDEOC, or State Operations Center, and be able to deploy from their assigned duty station for extended periods in the aftermath of a disaster without relief or with minimal rest. Region 6 work location will be determined at time of hire. Salary is a fixed rate. This position is located on-site and not subject to telecommuting. Essential Job Duties and Responsibilities Assists in planning, organizing, and coordinating programs that involve local, state, and federal agencies, volunteer groups, and the public related to hazard mitigation. Represents the state during post-disaster operations and helps coordinate provision of post-disaster assistance. Conducts planning and reviews plans. Convenes, coordinates, and facilitates internal and external stakeholder workgroups to review, develop, clarify, and update local hazard mitigation plans. Interprets policies, rules, or regulations; provides guidance to staff and the community regarding grant administration, compliance, policies, and procedures; and resolves related issues and concerns. Serves as a liaison to government agencies, community organizations, and the general public to assist in explaining program specifics and requirements related to the hazard mitigation program. Reviews plans developed by local jurisdictions for compliance with Federal Emergency Management Agency procedures and guidelines. Ensures grantees and sub-recipients’ compliance with conditions of grants by monitoring and analyzing agreements, contracts, expenses, activities, hazard mitigation plans, and federal and state regulations. Reviews submitted grant applications and local hazard mitigation plans and determines the applicant’s eligibility for award based on established criteria. Assists in preparing and processing applications for disaster projects in accordance with applicable state and federal laws, rules, policies and procedures. Monitors compliance with requirements, laws, regulations, policies and procedures for assigned program. Verifies the nature and amount of grant-related expenditures through examination of payroll records, contracts, timesheets, inventory asset accounts, account payables and real estate records; ensures all expenditures are in compliance with the defined scope of work and state and federal guidelines. Identifies opportunities to engage other state, federal, regional, and local emergency management authorities in coordinating hazard mitigation activities. Prepares reports and makes presentations to include specialized presentations and briefings for governmental officials, TDEM leadership, external partners, and others related to hazard mitigation. Assists with headquarters initiatives related to hazard mitigation programs including plans, funding opportunities, studies, outreach, and analysis. Ability to travel (25%). Performs related work as assigned. Face-to-face and person-to-person interactions are required. Maintains a regular course of attendance during authorized work schedule. Availability for after-hours and weekend work is required. Must have the ability to operate outside of regular working hours during activations in the field, DDEOC, or State Operations Center, and be able to deploy from their assigned duty station for extended periods in the aftermath of a disaster without relief or with minimal rest. This document represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Minimum Qualifications Education – Bachelor’s degree in a related field from an accredited college or university or an equivalent combination of education and experience. Experience – Two (2) years of related work experience performing any combination of grant management, emergency management, financial or program compliance, public or business administration, real estate, commercial construction and/or insurance adjusting. Preferred – Experience working with FEMA grant programs at the technical and operational levels. Additional related work experience may be substituted in lieu of education requirements on a year-for-year basis, with one (1) year of experience equivalent to thirty (30) semester hours. A completed advanced degree in a relevant field may also be substituted in lieu of work experience. Knowledge, Skills and Abilities Working knowledge of, or the ability to rapidly assimilate information related to emergency management, state, and federal regulations, legislation, guidelines, policies, and procedures. Knowledge of public and grant administration. Knowledge, after training, of methods of resource management, including the acquisition, allocation and distribution of various types of financial assistance and disaster relief. Knowledge, after training, of FEMA’s local hazard mitigation plan requirements. Skill in developing, evaluating, monitoring, and implementing hazard mitigation related plans and materials in a variety of formats including written, audio-visual mediums, and through public speaking. Knowledge of laws and regulations pertaining to grants and contract administration, business administration principles and practices, and research and budgeting processes. Skill in grant preparation, development, evaluation, monitoring, report writing, budget development and monitoring. Demonstrated ability to exercise poise, tact, diplomacy and ability to establish and maintain positive, working/professional relationships with internal/external customers. Organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple conflicting deadlines without sacrificing accuracy, timeliness or professionalism. Ability to construct and deliver clear, concise, and professional presentations to a variety of audiences and/or individuals. Ability to quickly access relevant information and present research and conclusions in a clear and concise manner. Ability to examine data/information, discern variations/similarities, identify trends, relationships and causal factors, and grasp issues, draw accurate conclusions, and solve problems. Skill in coordinating and solving problems. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to handle sensitive and confidential information responsibly and adhere to applicable laws/statutes/policies related to information access, maintenance and dissemination. Work safely, avoid shortcuts that risk adverse results, comply with safety standards and best practices. Work in inclement weather, traverse uneven terrain and standing water, move into and around damaged structures to conduct damage assessments or move around construction or debris removal sites when conducting compliance reviews or audits. Organize, prioritize workload, and meet timelines, evaluating complex plans and procedures while accomplishing multiple simultaneous tasks. Availability to work extended or non-traditional hours such as evenings, weekends, special events, etc. Operating outside normal working hours during disaster response and recovery deployment activities away from normal duty station and in inclement weather for extended periods, including nights and weekends. Registration, Certification or Licensure Must successfully complete IS-100, IS-200, IS-700 and IS-800 FEMA courses within the first twelve (12) months of employment. Equal Opportunity Statement Equal Opportunity/Veterans/Disability Employer. #J-18808-Ljbffr Texas A&M University