District Attorney - Legal Secretary

DEPARTMENT: DISTRICT ATTORNEY

JOB TITLE: LEGALSECRETARY

SUPERVISOR: Administrative Assistant EMPLOYMENT STATUS: Full Time / Non-exempt JOB SUMMARY: This position requires knowledge of court proceedings and legal terminology. The secretary is in frequent contact with the public in person, by telephone, and through email. The secretary has sufficient knowledge of investigations, pending cases, dispositions, and is to provide information to other individuals and agencies. This person must maintain discretion in communications without jeopardizing pending matters or without creating liability for people or agencies involved. The secretary is relied upon by prosecutors to maintain calendar of all dockets, hearings, trials, and motions due within a limited time frame. The secretary performs work independently; receives detailed instructions only when procedures are changed. The secretary is also responsible for the preparation of legal documents, filing, correspondence, and all other secretarial duties which may be required by the prosecutor or investigator.

MINIMUMQUALIFICATIONS:

Knowledgeoflegal terminology andformat. Knowledge ofCourt Room Procedure. Proficiency in typing (40/50 WPM). Ability to be resourceful and proactive when issues arise. Multitasking and time-management skills, with the ability to prioritize tasks. Computer literate, with proficiency in Windows, Word, and Outlook. Knowledge in composing emails. Professional attitude and appearance.

ESSENTIAL JOB FUNCTIONS:

Respondtopublicinquiries and co-workers incourteousmanner. Provideinformationtoindividuals and agenciesinvolved ineach case. Typelegal documents,correspondence,and reports whichrequireknowledgeoflegalterminology andformat. Assemble andorganizeinformation on each case foruseby theattorney. Operate computer,scanner,andcopy machine. Maintain accurate calendarofdaily,weekly,monthly,andyearlyoffice andcourtactivities Maintain officefilesaccording topredeterminedcategories; filing of documents,reports,records, correspondence, andlocate filesupon request. Perform other duties as requested.

WORKINGCONDITIONS:

Ability to work in ahigh stress environmentandperform severaltasksatonce. Work regular business hours (8-5) and any other hours before and after regular business hours as required.

CONTACTWITHOTHERS:

High interaction with staff members, the public, media, District and County Courts, Law Enforcement Agencies, defendants, and Probation. The Randall County District Attorney's Office does not discriminate on the basis of race, color, national origin, sex, age, or handicapped status in the employment or the provision of services. #J-18808-Ljbffr Amarillo, Texas