Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Administrative Coordinator

$32 - $55 per hour

Sparks Wiz Limited

About the job Administrative Coordinator


As an Administrative Coordinator at Sparks Wiz Limited , an engineering consulting firm, you will be a key player in ensuring the smooth and efficient operation of our administrative functions. You will coordinate various office activities, support project management, and handle a wide range of administrative tasks. Your role is essential in facilitating effective communication, managing resources, and supporting the engineering teams to enhance productivity and client satisfaction.

Note: This position is strictly open for candidates within the United States.
Key Responsibilities:
  1. Office Coordination:

    • Oversee daily office operations, ensuring efficient workflow and handling of administrative tasks.
    • Coordinate office logistics, including maintaining office supplies, managing equipment, and liaising with vendors and service providers.
    • Organize and manage office events, meetings, and team activities, including setting up venues and arranging catering.
  2. Project Support:

    • Assist project managers with project coordination, including scheduling meetings, tracking project milestones, and managing project documentation.
    • Prepare and maintain project plans, status reports, and deliverables, ensuring timely and accurate completion of tasks.
    • Coordinate with engineering teams and clients to gather information, prepare reports, and track project progress.
  3. Scheduling and Communication:

    • Manage calendars for senior staff, including scheduling appointments, meetings, and travel arrangements.
    • Serve as a liaison between clients, vendors, and internal teams, ensuring clear and effective communication.
    • Prepare and distribute internal and external communications, such as memos, emails, and notices.
  4. Document Management:

    • Develop, format, and maintain various documents, including contracts, proposals, and reports.
    • Organize and manage electronic and physical filing systems, ensuring easy access to documents and adherence to confidentiality standards.
    • Assist in the preparation and submission of regulatory and compliance documentation.
  5. Administrative Support:

    • Provide administrative support to executives and engineering staff, including drafting correspondence, preparing presentations, and conducting research.
    • Handle administrative tasks such as data entry, maintaining databases, and managing office correspondence.
    • Process invoices, track expenses, and assist with budgeting and financial reporting.
  6. Client and Vendor Management:

    • Coordinate client meetings, presentations, and interactions, ensuring a professional and positive client experience.
    • Manage relationships with vendors and contractors, including negotiating terms, processing orders, and overseeing service delivery.
  7. Compliance and Quality Assurance:

    • Ensure adherence to company policies, procedures, and industry regulations.
    • Assist with quality assurance activities, including reviewing processes and implementing improvements.
  8. Special Projects:

    • Support special projects and initiatives as assigned, including research, data analysis, and implementation of new systems or processes.
    • Participate in firm-wide projects and contribute to strategic planning and execution.
Qualifications:
  • Education: Bachelors degree in Business Administration, Management, Engineering, or a related field preferred; Associates degree or equivalent experience considered.
  • Experience: Previous experience in an administrative or coordination role, preferably in an engineering or consulting environment.
  • Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software and project management tools.
  • Communication: Strong verbal and written communication skills, with the ability to interact effectively with clients, staff, and stakeholders.
  • Organization: Excellent organizational and multitasking abilities, with keen attention to detail and accuracy.
  • Problem-Solving: Ability to handle complex tasks and resolve issues efficiently and effectively.
  • Confidentiality: Proven ability to handle sensitive information with discretion and confidentiality.
Preferred Skills:
  • Experience with project management software (e.g., MS Project, Asana, Trello) and CRM systems.
  • Basic understanding of engineering terminology and project workflows.
  • Knowledge of financial software and basic accounting principles.
Job Type:
  • Full time
Pay:
  • $32.00 - $55.00 per hour
Expected hours:
  • 40 hours per week
Benefits:
  • 401(k)
  • Dental insurance
  • Health Insurance
  • Life Insurance
  • Paid time off
  • Parental leave
Schedule:
  • Monday to Friday
Work location:
  • Remote
Note: This position is open to candidates within the United states, Dallas TX, Seattle DC, Oklahoma City OK and Raleigh NC.


People with a criminal record are encouraged to apply

Sparks Wiz Limited is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Package Details
  • 401(k)
  • Dental insurance
  • Health Insurance
  • Life Insurance
  • Paid time off
  • Parental leave
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Administrative Coordinator in Las Vegas, NV vacancy
  • $20 per hour

     ...Job Title: Administrative Support Specialist Job Description This role provides comprehensive administrative and customer service...  ...colleagues. Use Microsoft Teams and other communication tools to coordinate work and share information. Essential Skills ~ High... 
    Suggested
    Contract work
    Temporary work
    Work at office

    Aston Carter

    North Las Vegas, NV
    5 days ago
  •  ...friendly and positive, organized, and thorough. TheAdministrative Coordinator is timely, consistent, reliable, and enjoys working both...  ...assigned Qualifications ~2 years' experience in an administrative role ~ Excellent professional verbal and written communication... 
    Suggested
    Temporary work
    Work at office
    Local area

    Green Thumb Industries INC

    Las Vegas, NV
    1 day ago
  •  ...resorts, and leading retailers throughout the Las Vegas valley. Customer Service | Accounts Receivable | Accounts Payable | Administrative Support Position Summary This role supports daily office operations across all departments, including customer service... 
    Suggested
    Full time
    Work at office

    Johnson Brothers

    North Las Vegas, NV
    1 day ago
  •  ...Purpose: Performs a wide range of activities involving the coordination and overall support of the academic and clinical functions...  ...Ability to maintain confidential information. 6. Strong administration skills - organized, thorough, systems orientated with meticulous... 
    Suggested
    Hourly pay
    Weekend work
    Afternoon shift
    Weekday work

    Nova Southeastern University

    Las Vegas, NV
    2 days ago
  • $20 per hour

     ...Administrative Support Specialist This role provides comprehensive administrative and customer service support in a busy office environment...  .... Use Microsoft Teams and other communication tools to coordinate work and share information. Essential Skills ~ High... 
    Suggested
    Contract work
    Temporary work
    Work at office

    Aston Carter

    North Las Vegas, NV
    10 hours ago
  •  ...integral part of the AI economy. The role: We're looking for an Administrator to keep the whole of AGORA Exchange running smoothly. Based...  ...: contracts, invoices, expenses, and compliance paperwork. Coordinate with vendors, suppliers, and service providers across the business... 
    Full time
    Work at office
    Monday to Friday

    Agora Exchange

    Las Vegas, NV
    3 days ago
  • $18 - $22 per hour

     ...Job Description Description: America's Auto Auction 3038 Losee Road North Las Vegas, NV 89030 Auto Auction Administrative Coordinator (Fleet Lease) Growing auto auction company! Auto Auction Administrative Coordinator opening for our Fleet Lease Department... 
    Hourly pay
    Work at office
    Monday to Friday

    AAAG-NEVADA LLC

    North Las Vegas, NV
    8 days ago
  • $18 - $32 per hour

     ...business need.Schedule: Monday-Friday, 8am-5pm MSTPrimary Responsibilities:Handle high volume of incoming and outbound callsManage administrative intake of membersWork with hospitals, clinics, facilities and the clinical team to manage requests for services from members... 
    Hourly pay
    Minimum wage
    Full time
    Temporary work
    Work experience placement
    Work at office
    Local area
    Monday to Friday
    Flexible hours
    Afternoon shift

    Genoa Telepsychiatry

    Las Vegas, NV
    2 days ago
  • $18 - $32 per hour

     ...Schedule: Monday-Friday, 8am-5pm MST Primary Responsibilities: Handle high volume of incoming and outbound calls Manage administrative intake of members Work with hospitals, clinics, facilities and the clinical team to manage requests for services from... 
    Hourly pay
    Minimum wage
    Full time
    Temporary work
    Work experience placement
    Work at office
    Local area
    Monday to Friday
    Flexible hours
    Afternoon shift

    UnitedHealthcare At Home

    Las Vegas, NV
    3 days ago
  • Green Thumb is seeking an Administrative Coordinator to prioritize and execute a wide range of tasks, providing direct support to market management and operational leadership in a fast-paced cannabis environment. This role requires strong verbal and written communication... 
    Work at office

    Green Thumb

    Las Vegas, NV
    2 days ago
  •  ...Sales Administrative CoordinatorThe Sales Administrative Coordinator is responsible for supporting all sales and marketing activities and systems within the group sales department for Dreamscape's Rio Las Vegas Hotel & Casino. The position will directly support the sales... 
    Apprenticeship
    Work at office
    Local area

    Rio Hotel & Casino Las Vegas

    North Las Vegas, NV
    1 day ago
  •  ...Job Purpose: The Director of First Impressions (Office Administrator) is the face of our company and is responsible for providing...  ...guests, supporting our Escrow Officers with their files, and coordinating the office's administrative support functions. This includes... 
    Full time
    Work at office

    ROC Title

    Las Vegas, NV
    10 hours ago
  • $18 - $32 per hour

     ...affordable and optimized. Ready to make a difference? Join us to start Caring. Connecting. Growing together. A Clinical Administrative Coordinator involves managing a high volume of data entry, call center tasks, and care coordination responsibilities. This Is a Full... 
    Hourly pay
    Minimum wage
    Full time
    Work experience placement
    Live in
    Work at office
    Local area
    Remote work
    Monday to Friday
    Shift work

    UnitedHealthcare

    Las Vegas, NV
    3 days ago
  •  ...Job Description Job Description Position Summary: JAN-PRO of Las Vegas is seeking a bilingual Administrative & Franchise Sales Coordinator to support front-office operations, assist Certified Business Owners (CBOs), and provide administrative support throughout... 
    Contract work
    Apprenticeship
    Work at office
    Local area

    Empower Brands

    Las Vegas, NV
    4 days ago
  •  ...Administrative & Franchise Sales Coordinator Las Vegas, NV Position Summary: JAN-PRO of Las Vegas is seeking a bilingual Administrative & Franchise Sales Coordinator to support front-office operations, assist Certified Business Owners (CBOs), and provide administrative... 
    Work at office

    Empower Brands

    Las Vegas, NV
    10 hours ago
  •  ...business needs contract requirements, accommodation requests, or other reasons. Position Overview Performs broad range of administrative functions to support the operations of a health care unit and employees within a correctional setting. Education/Credentials... 
    Full time
    Contract work
    Work at office
    Local area

    Roadrunner Health Services

    Las Vegas, NV
    10 hours ago
  • Job AnnouncementFor more information on the Department of Justice and the United States Attorneys' Offices, visit Additional positions may be filled using this announcement. This position is also being announced to All U.S. Citizens and Nationals under 26-NV-13052508-...

    US Government Jobs

    Las Vegas, NV
    3 days ago
  •  ...selected for this position, you will join a well-respected Legal Support team that is responsible for providing a variety of legal, administrative and technical support services to the Criminal Division within the District of Nevada. The duties of this position include:... 

    Department of Justice

    Las Vegas, NV
    4 days ago
  •  ...Bilingual (English & Spanish) ~3 Years Experience Office Management/Administrator ~ Schedule Master - Will Manager up to 10 schedules ~...  ...and receiving, basic AP/AR and vendor management. ~ Will coordinate benefits with brokers and office personnel. ~ Basic HR... 
    Full time
    Work at office

    Az-recruiting

    Las Vegas, NV
    10 hours ago
  • $55k - $63k

     ...Summary: The Office Leader is responsible for overseeing all administrative and operational aspects of the dental practice. This role...  ...patient records and ensure compliance with HIPAA regulations. Coordinate with dental staff to optimize workflow and patient flow.... 
    Full time
    Work at office

    Platinum Dental Services

    Las Vegas, NV
    10 hours ago
  • $52k

    Description Job Title: Office Manager in Training (OMIT) Location: Las Vegas, NV   Company Overview: Absolute Dental is a leader in both general and specialty dental care with years of excellence in the industry. We’re seeking motivated Office Managers...
    Full time
    Work at office
    Weekend work

    Absolute Dental

    Las Vegas, NV
    10 hours ago
  •  ...selected for this position, you will join a well-respected Legal Support team that is responsibile for providing a variety of legal, administrative and technical support services to the Criminal Division within the District of Nevada. The duties of this position include:... 
    Full time
    Part time
    Work at office
    Relocation

    Executive Office for U.S. Attorneys/The Office of the U.S. A...

    Las Vegas, NV
    3 days ago
  •  ...Canyon Vista Post Acute in Las Vegas, NV, is seeking a diligent Business Office Assistant to manage administrative tasks, support HR and payroll duties, and ensure accurate clerical operations. This role emphasizes confidentiality and inter-department collaboration in... 
    Work at office

    Canyon Vista Post Acute in

    Las Vegas, NV
    4 days ago
  • $113.1k - $208.3k

    Position Summary Overview Deloitte Technology US (DT-US), an internal enterprise technology organization within Deloitte, is seeking a Senior Manager to lead the Vendor Management Office (VMO). This role serves as a strategic leader responsible for defining and executing...
    Contract work
    Work at office
    Remote work
    Work from home

    Deloitte

    Las Vegas, NV
    2 days ago
  • $65k - $75k

     ...of All Trades" when it comes to all things HR (hiring), payroll, billing, accounts receivable, accounts payable, and benefits administration. Knowledge in these areas coupled with first class customer service and interpersonal skills is what makes a truly great Business... 
    Work at office
    Local area
    Home office

    Orchard Park at SouthFork

    Las Vegas, NV
    2 days ago
  •  ...provide automated litigation assistance to attorneys in trial preparation and courtroom presentations; (5) performing general administrative support duties; (6) and conducting factual legal research and non-complex research of legislation, statutes, regulations, and court... 
    Work at office

    Executive Office for U.S. Attorneys and the Office of the U....

    Las Vegas, NV
    2 days ago
  • $145k - $180k

     ...Business Development for new and competitive business quotes ● Coordination of new program introductions and product transfers between...  ...team locally and centrally. Makes final decisions on administrative & operational matters in the area of responsibility to ensure... 
    Contract work
    Temporary work
    Work at office
    Local area
    Remote work
    Worldwide
    Shift work

    Celestica

    Las Vegas, NV
    2 days ago
  •  ...Join Our Team: Front Office Leads and Treatment Coordinators Wanted in Las Vegas! At BDG Dental Services, our focus is on YOU! We...  ...affordable dental care. Pay Range: Front Office Lead/Office Administrator (Not Managers) - $20.00/hr. - $26.00/hr. with Monthly &... 
    Work at office

    Cambridge Dental Consulting Group

    Las Vegas, NV
    2 days ago
  • $70k - $78k

    Business Office Manager (BOM) Are you looking for your new career? We are now hiring a Business Office Manager (BOM) to be the newest member of our awesome team! Salary Range: $70k-$78k We believe in cultivating a family culture and thrive on person-centered...
    Hourly pay
    Work at office
    Local area
    Immediate start

    The Heights of Summerlin

    Las Vegas, NV
    3 days ago
  • $21 - $23 per hour

    Assistant Dental Office ManagerAt Aspen Dental, we put You First, offering the security and job stability that comes with working with a world-class dental service organization (DSO). Our best-in-class training program, competitive compensation, and flexible scheduling...
    Work at office
    Flexible hours
    Night shift

    Aspen Dental

    Las Vegas, NV
    2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Administrative Coordinator. Be the first to apply!