Executive Assistant / Right Hand to Founder

Our client, a private investor and entrepreneur with interests spanning technology, artificial intelligence, media, entertainment, and other emerging sectors, is seeking an exceptionally bright, proactive, and resourceful Executive Assistant / Right Hand to provide comprehensive professional and personal support. This individual will serve as a trusted partner to the Founder, managing complex scheduling, communications, projects, and day-to-day logistics while helping prioritize time, relationships, and business opportunities. The ideal candidate will possess excellent judgment, exceptional organizational skills, and the ability to anticipate needs and operate with significant autonomy. This is a unique opportunity for a highly motivated individual seeking meaningful exposure to entrepreneurial ventures and the potential to grow within the organization.

COMPANY: Private Investment / Entrepreneurial Ventures (Boutique firm)

POSITION: Executive Assistant / Right Hand to Founder

LOCATION: New York, NY (Chelsea)

HOURS: 9am 6pm with flexibility based on the Founder's schedule and needs of the business

OFFICE REQUIREMENTS: In person 5 days

COMPENSATION: $100$150K Base DOE + Performance-Based Bonus + Potential for Equity/ Long-Term Value Participation

BACHELOR'S DEGREE REQUIRED: Strongly preferred

Responsibilities of the Executive Assistant / Right Hand:

-Serve as a trusted right hand to the Founder, providing comprehensive executive, administrative, and personal support across business ventures and day-to-day activities.

-Manage a complex and dynamic calendar, proactively prioritizing meetings, commitments, and activities based on business objectives, personal priorities, and the Founder's time and availability.

-Take ownership of the Founder's email and communications, including monitoring, organizing, prioritizing, drafting responses, and independently addressing matters that do not require direct involvement.

-Act as a gatekeeper and strategic partner, exercising sound judgment to determine which matters require the Founder's attention, which can be handled independently, and which should be delegated to others.

-Coordinate domestic and international travel, appointments, meetings, and associated logistics, ensuring seamless execution and anticipating potential challenges.

-Translate conversations, ideas, and decisions into actionable next steps, tracking commitments, managing follow-up, and ensuring projects and priorities move forward.

-Support various business initiatives, investments, creative projects, and strategic opportunities, coordinating with internal and external stakeholders as needed.

-Research and evaluate options, synthesize information, and present clear, thoughtful recommendations to facilitate efficient decision-making.

-Oversee administrative responsibilities, including expense management, project tracking, documentation, and general organizational systems.

-Assist with personal matters, errands, family-related logistics, and other requests, maintaining the same level of professionalism and attention to detail across all responsibilities.

-Build and maintain strong working relationships with business partners, colleagues, service providers, and other key contacts, ensuring effective communication and coordination.

-Proactively identify inefficiencies, anticipate upcoming needs, and implement solutions that streamline the Founder's professional and personal activities.

-Work collaboratively with an established support team, delegating or coordinating responsibilities appropriately rather than managing every task independently.

-Exercise the highest level of discretion and confidentiality when handling sensitive business, financial, and personal information.

-Adapt quickly to shifting priorities and a wide variety of responsibilities, from high-level strategic initiatives to routine administrative and logistical tasks.

Requirements of the Executive Assistant / Right Hand:

-Previous executive support, administrative, operational, or similarly relevant experience preferred; demonstrated capabilities, judgment, and potential are highly valued.

-Experience and comfort level with Email Inbox Management a must

-Exceptional intelligence, analytical ability, and sound judgment, with the capacity to process information quickly, connect ideas, and make thoughtful decisions.

-Outstanding organizational skills, attention to detail, and follow-through, with the ability to manage multiple priorities and ensure nothing falls through the cracks.

-Excellent written and verbal communication skills, including the ability to manage sensitive correspondence and interact confidently with a wide range of individuals.

-Strong interpersonal skills and emotional intelligence, with the ability to build trust, influence others, and navigate relationships effectively.

-Highly trustworthy, loyal, and discreet, with an unwavering commitment to maintaining confidentiality.

-Comfortable working independently, making decisions, and taking full ownership of responsibilities while knowing when to escalate matters.

-Quick learner with intellectual curiosity and an interest in understanding new businesses, industries, people, and ideas.

-Confident and professional, with the ability to offer thoughtful opinions, provide constructive pushback when appropriate, and interact comfortably with senior-level individuals.

-Strong memory, tracking, and organizational abilities, with the capacity to retain important information, recognize connections, and follow through consistently.

-Willingness to work in person in New York City and potentially travel as needed.

-Verifications of identity, education, prior employment, and references may be required.