Proposal Coordinator

Proposal Coordinator

SiteOne associates are customer obsessed, always safe, continuously improving, and having fun! Whether you are experienced in the green industry, a professional looking for a career change, or a new graduate or veteran transitioning into the workforce, we are confident you will find opportunity and reward with SiteOne.
SiteOne Landscape Supply is the largest and only national wholesale distributor of landscaping products in the United States and Canada. With over 630 branches across the U.S. and Canada, we offer a comprehensive selection of products including irrigation supplies, fertilizer and control products, nursery goods, hardscapes, landscape lighting, drainage and erosion control products, tools, and other landscaping accessories and supplies.


In the Proposal Coordinator role you will:

• Research, interpret, prepare, and submit responses to government and municipal IFB, RFB, and RFP solicitations , ensuring submissions are accurate, complete, responsive, and submitted in accordance with bid opening deadlines and requirements.

• Gather, review, and organize bid documents, including specifications, special provisions, and addenda, to ensure full understanding of scope and compliance requirements.

• Print, organize, and stage bids by due date for the department , ensuring bid packages are properly prepared, prioritized, and available to support an orderly workflow and timely submission.

• Complete bid bond, insurance certificate, and other compliance-related documentation in accordance with public?sector solicitation and contractual requirements.

• Prioritize and manage multiple bids simultaneously by due date, complexity, and bid opening time while maintaining strict adherence to public?sector procurement timelines.

• Monitor mail, email, procurement portals, and bid platforms to identify solicitations, addenda, awards, purchase orders, and post?bid communications.

• Communicate and work collaboratively with field sales, branch teams, and internal stakeholders to resolve scope questions, product availability, substitutions, pricing, and bid compliance issues.

• Maintain, update, and submit vendor registrations, applications, renewals, and prequalification documentation to ensure SiteOne Landscape Supply remains an eligible and qualified bidder .

• Conduct post?award and post?bid follow?up to obtain award notifications, bid tabulations, and competitive information to support future government and municipal bids.

• Prepare, scan, file, collate, and index bid records and supporting documentation to ensure audit?ready retention and retrievability.

Skills and Knowledge

• High level of attention to detail with the ability to identify omissions, compliance risks, and instruction deviations.

• Ability to work effectively in a team?oriented environment , coordinating across sales, operations, and compliance functions.

• Strong organizational and time?management skills to manage deadline?driven public?sector bids .

• Understanding of purchasing and inventory management philosophies.

• Analytical skills and math aptitude combined with excellent customer service and communication skills.

• Proficient computer skills, including MS Office; experience with electronic bidding portals preferred.

Education and Experience

• High school diploma or equivalent.

• 1 to 3 years of experience in or strong working knowledge of irrigation and landscape supplies; exposure to government or municipal bidding preferred.

Benefits

• 401(k) with company match

• Medical, Dental, and Vision plans

• Company?paid Life Insurance

• Optional Life Insurance

• Company?paid Long?Term Disability Insurance

• Flexible Spending Accounts

• Paid Time Off

• Tuition Reimbursement

• Paid Holidays

• Product Discounts

• Competitive Compensation

• Opportunities for Advancement