Payroll & Tax Specialist

Lakeshore Talent is in search of a Payroll & Tax Specialist for a well-established construction and infrastructure organization in Englewood, CO. 

The Payroll & Tax Specialist will play an important role in ensuring employees are paid accurately and on time while maintaining compliance with federal, state, and local payroll tax requirements. This position will manage multi-company, multi-state payroll processing, payroll tax registrations and filings, and audit support. The ideal candidate has experience with ADP tax platforms, ADP SmartCompliance, and in-house payroll administration and is comfortable working in a fast-paced environment.

• Job Title: Payroll & Tax Specialist
• Location: Englewood, CO
• Compensation: $75,000–$80,000 annually
• Schedule: Full-Time

• Process accurate and timely multi-company, multi-state weekly and semi-monthly payrolls using Trimble Spectrum and supporting payroll and ADP tax platforms.
• Import and export employee timecards from multiple timekeeping systems, validate payroll data, and research and report time-entry errors.
• Establish and verify payroll updates and changes entered by Human Resources.
• Update payroll deductions, including child support, garnishments, tax levies, student loans, HSAs, and employee-elected retirement contributions (401(k), Roth, and employer match).
• Apply payroll overrides involving wage differentials, overtime calculations, pay codes, craft classifications, and journeyman-to-apprentice ratios.
• Generate and review payroll reports to verify overtime by state, payroll taxes, retirement contributions, and employer matching limits.
• Process payroll adjustments and corrections in accordance with established procedures and deadlines.
• Research and resolve outstanding tax notices, filing issues, and rejected filings within ADP SmartCompliance.
• Apply for state income tax (SIT) and state unemployment insurance (SUI) registrations, complete ADP power of attorney documentation, and maintain tax registration records.
• Assist with quarterly and year-end payroll tax reporting, reconciliations, general ledger updates, and payroll tax system updates, coordinating with IT as needed.
• Maintain accurate payroll, employee, timekeeping, earnings, deduction, and project records.
• Support city, state, and federal audits by providing documentation and conducting research.
• Train Operations personnel on payroll expectations and procedures, including missed time reporting, manual check requests, and processing deadlines.
• Communicate payroll requirements, corrections, and deadlines clearly to employees, field personnel, Operations, Human Resources, Accounting, and other stakeholders.
• Maintain the accuracy, confidentiality, and integrity of payroll and employee information.
• Support a safe working environment and promptly notify a supervisor of unsafe conditions.
• Perform additional duties as assigned.

• High school diploma or equivalent.
• 2–3 years of relevant payroll or payroll tax experience.
• Experience using ADP tax systems and ADP SmartCompliance.
• Experience with in-house payroll processing and payroll tax administration preferred.
• Previous experience in the construction industry preferred.
• Working knowledge of U.S. payroll processes and payroll-related regulations.
• Familiarity with payroll tax registrations, tax filings, quarterly and year-end reporting, and audit requirements.
• Proficiency in Microsoft Excel, including the ability to develop, maintain, and update spreadsheets.
• Strong attention to detail, diligence, and data-entry accuracy.
• Ability to manage multiple priorities and deadlines in a high-volume, fast-paced environment.
• Ability to pass a pre-employment drug screen and background check.

The organization offers competitive compensation, opportunities for professional development, and a comprehensive benefits package, including:

• Annual salary of $75,000–$80,000.
• Medical, prescription, dental, and vision insurance.
• 401(k) and Roth 401(k) retirement savings plans.
• Life and disability insurance.
• Financial wellness program.
• Employee assistance program.
• Employee discount programs.
• Paid on-the-job technical and professional development opportunities.
• Established career paths and opportunities for advancement.

This is primarily an office-based position requiring:

• Sitting, standing, speaking, and hearing.
• Using hands and fingers to operate a computer, telephone, and other office equipment.
• Occasional reaching, stooping, or kneeling.
• Computer-based work requiring close vision.

If you have a strong background in payroll processing and payroll tax administration and are looking for an opportunity to grow your career with an established organization, we'd love to hear from you! Apply today to be considered for this opportunity.