Real Estate Office Manager

Job Description

Job Description

You know that real professionalism isn't about what you claim, it's about what people experience when they work with you.

George F. Willis Realty is looking for an Office Manager who will cultivate a professional image and maintain a sense of ownership in all that they do, an organizational leader who will manage day-to-day operations in a warm, boutique, family-owned real estate office. Do you possess a sense of decorum and social intelligence? Are you a "people person" who values client relationships, who knows when and how to say no, but would rather say yes?

• We are seeking an individual who can hit the ground running. The ideal candidate is passionate, self-motivated, quick-thinking, flexible, and able to pivot when necessary.
• A skilled and thorough doer with an ability to juggle multiple responsibilities with organization and an unwavering attention to detail.
• Positive, professional, and proactive.
• Hardworking, diligent, and ethical.
• A master communicator who reads the room, understands the importance of confidentiality and discretion, nothing gets by you.

A Day In The Life

You'll join a small, close-knit administrative team, working alongside a fellow team member and stepping in to share the load when needed. No job is too big or too small for you to take on. You'll assist the partners directly, managing daily calendars, appointments, and whatever else the day requires. From there, you'll run the property management side of the business: posting and collecting rents, handling deposits and cash, generating owner and financial reports, and keeping transaction files moving from open to close. You'll be the warm, capable voice clients hear when they call, and the reason nothing falls through the cracks.

Areas of Focus

Executive & Office Support: Manage the partners' daily calendars and appointments, run day-to-day office procedures, and keep the workspace ready for business. Answer phones and greet clients and prospects with warmth as though they are already part of the family. 

Property & Financial Management: Post and collect rents, handle banking and cash processing, generate delinquent and financial reports, and prepare owner statements. Schedule maintenance, manage tenant requests, read utility meters, and issue electrical service invoices.

Transaction Support: Open new real estate transaction files, collect information required by the agent, and close out files upon completion.

Marketing Support: Keep the mailing list current and execute mailers and client cards.

Key Software Proficiency:

• Rent Management software
• QuickBooks (helpful, not required)
• Microsoft Office Suite
• Google Suite

Your Future Employer

George F. Willis Realty is a boutique, family-owned real estate brokerage specializing in raw land, commercial, and industrial properties across Georgia. Led by two partners with decades of combined experience, the Firm has built a warm, close-knit culture rooted in integrity, teamwork, and genuine care for the people they work with.

The Details:

Salary: $50,000-$55,000
Benefits: Paid Time Off, SIMPLE IRA 3% employer match after vesting period
Hours: M-F, 9:00 AM to 5:00 PM
Location: Cartersville, GA. You live within a 40-minute commute of 807 N Tennessee St #101, Cartersville, GA 30120.

How to apply: We appreciate your enthusiasm, but please skip the calls and emails and apply directly. If you seem like a good fit, you'll hear from our recruiters about the next steps!

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.