Department Programs Associate

Job Posting Information Posting Number: PG195041SP Internal Recruitment: No Working Title: Department Programs Associate Anticipated Hiring Range: $52,000 - $58,000 Work Schedule: Monday - Friday, 8 am - 5 pm Job Location: Raleigh, NC Department: Parks, Recreation & Tourism Management About the Department: The Department of Parks, Recreation and Tourism Management prepares students for planning and management careers in parks, recreation, tourism, golf, and sport. It is a national leader in research and extension, dedicated to finding real solutions for real problems and helping communities thrive. The department offers undergraduate and graduate degree programs, hands‑on fieldwork, and service‑learning opportunities, and conducts research in health and well‑being, built environments, sustainable tourism, and geospatial methods. Wolfpack Perks and Benefits As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well‑being. Medical, Dental, and Vision Flexible Spending Account Retirement Programs Disability Plans Life Insurance Accident Plan Paid Time Off and Other Leave Programs 12 Holidays Each Year Tuition and Academic Assistance And so much more! Attain work‑life balance with our Childcare benefits, Wellness & Recreation Membership, and Wellness Programs that build a thriving community. Essential Job Duties This position provides administrative and business support to the Business Officer, Department Head, Associate Department Head, faculty, staff, and students. It reports to the Business Officer and plays a significant role in maintaining operational efficiency and assisting with finance and human resources responsibilities. The role is the first point of contact for visitors to the department. General Office Administration & Operations (30%) Managing the reception area and public spaces; greeting and assisting all visitors, students, faculty, and colleagues. Serving as the primary liaison for IT, building maintenance, and key assignments. Acts as the Asset Management and Surplus Coordinator. Curating departmental listservs, managing conference room reservations, and overseeing departmental calendars. Representing the department on the CNR Safety Committee and serving as the Mobile Communication Device Initiator. Managing mail/parcel distribution and high‑volume printer maintenance. Coordinating travel arrangements and approvals for students, faculty, and visitors. HR & Financial Responsibilities (45%) Reconciling Pcard transactions, processing vouchers, and managing payments/deposits for the department. Initiating new hires, separations, and rehires; managing the full onboarding lifecycle for new staff. Acting as Timekeeper for bi‑weekly employees and Leave Coordinator for all temporary and student staff. Executive Support for Department Leadership (25%) Coordinating the Department Head's daily planner, travel arrangements, and IT needs. Recording proceedings, tracking action items, and ensuring all materials are prepared for maximum effectiveness. Collaborating on the collection of program data for annual reports and departmental reviews. Assisting leadership with the sensitive Retention, Promotion, and Tenure process. Other Responsibilities Other tasks and responsibilities may be assigned based on the needs of the organization and evolving priorities. Qualifications Minimum Experience/Education Bachelor's degree; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Preferred Qualifications Excellent written, verbal, and interpersonal skills, with proficiency in business writing and proofreading. Proven ability to handle sensitive information with professionalism and integrity. Expert scheduling, multitasking, calendar management, and project coordination. Knowledge of the rules and regulations concerning Human Resources actions, PCard and Travel. Required License or Certification : N/A Valid NC Driver's License required: No Commercial Driver's License Required: No Position Details Position Number: 00043009 Position Type: SHRA Classification Band Title: University Program Associate Classification Band Level: Advanced Salary Range: $35,589 - $64,499 Salary Grade Equivalency: NC10 Full Time Equivalent: 1.0 Appointment: 12 Month Recurring Time Limited Position: No Equal Employment Opportunity NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability‑related accommodations in the application and interview process are welcome to contact View phone number on click.appcast.io to speak with a representative of the Office of Equal Opportunity. If you have general questions about the application process, you may contact Human Resources at View phone number on click.appcast.io or View email address on click.appcast.io. Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit. NC State University participates in E‑Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. #J-18808-Ljbffr North Carolina State University