Administrative Assistant

Job Title What's your purpose? Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives. Public service is a rewarding career choice; not only does it offer a strong sense of purpose, but it also benefits you financially. We may not be the most competitive in salary, but we provide great value to our employees, including highly sought-after retirement plans, paid sabbaticals every five years, and very affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your passion and support your retirement! Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Job Summary Perform office and secretarial work of routine difficulty. This position works under close supervision. Positions at this level are assigned routine/standardized or recurring duties. Typical Classification Essential Duties Answer questions from staff and the public. Compile information and prepare reports. Format, compose, type, and prepare routine correspondence. Maintain office records and files. Prepare and process confidential and sensitive documents. Schedule meetings. Screen telephone calls and route to appropriate individuals. Take meeting minutes. Responsible for inventory and ordering supplies. Gather information from various agencies. Receive and distribute correspondence and receive, sort, index, file, and retrieve forms, correspondence, and documents. Verify and complete records, forms, and documents. Enter requisitions and purchase orders. Receive and paying invoices. Schedule appointments. To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation. Maintain absolute confidentiality of work-related issues, customer records, and restricted County information. Perform other related duties as required. Minimum Requirements to Perform Work High school diploma or GED equivalent. Two (2) years of experience performing general secretarial or office work. Arizona residents must have a valid Arizona Driver's License upon hire; newly established Arizona Residents must have one within 30 days of hire. Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements. Knowledge, Skills, and Abilities Knowledge of Business English, spelling, arithmetic, punctuation, and grammar. Knowledge of office practices and procedures. Knowledge of current MS office software. Knowledge of filing and recordkeeping. Skill in preparing and submitting reports. Skill in using data processing systems and other office equipment and machines. Ability to maintain complex filing systems. Ability to follow written and verbal instructions. Ability to communicate effectively orally and in writing. Ability to establish and maintain effective working relationships with employees, other agencies, and the public. Physical Demands The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, finger, reach, perform repetitive motion, hear, speak, walk, and demonstrate mental and visual acuity. Work Environment Work is performed in a relatively safe, secure, and stable work environment. The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval. Notice to Applicants We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and respect for others. If these values are not demonstrated throughout the application and interview process, we reserve the right to remove your candidacy from consideration, which may impact your future Pinal County applications. Offers of employment are valid only if provided in writing and approved by Pinal County Human Resources. All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT). Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law. Benefits Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can read more details about our organizations benefit program or you can review the list below: An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance. Paid Vacation And Sick Leave 15 Vacation Days Accrued Annually Starting Day One After Three (3) Years of Service 18 Vacation Days Accrued Annually After Five (5) Years of Service 20 Vacation Days Accrued Annually Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish 13 Sick Leave Days Accrued Annually Starting Day One Paid Sabbaticals Every Five (5) Years Two Week Sabbatical After Five Years of Continuous Service Three Week Sabbatical After Ten Years of Continuous Service Four Week Sabbatical After Fifteen Years of Continuous Service Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit! Top Tier Affordable Medical, Dental and Vision Plans Insure your whole family on a PPO plan for as low as $57.94/mo. Insure you and your children on a PPO plan for ZERO premium cost Comprehensive Wellness Program Onsite Mammogram and Prostate Screening Events Skin Cancer Screening Events Onsite Biometrics and Health Screening Events Onsite Financial Health and Retirement Planning Events Onsite & Online Fitness Resources and Onsite Sessions Like Yoga and Tai Chi Quarterly Well Challenges Vaccination Clinics Onsite Vision Exams and Optometry Events Onsite Tuition Reimbursement Program Alternative Work Schedules Telehealth Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education Employee Assistance Program with Ongoing Training & Development Options Civil Service Leave VanPool Options Short-Term Disability – Employer Paid Basic Life Insurance - Employer Paid Flexible Spending Accounts for Dependent Care and Medical Expenses Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance Pinal County