Education Specialist, Programs

Job Description

Job Description

We are looking for an organized and experienced Administrative Assistant to support a busy team in Linthicum, Maryland. This contract has the potential to go contract to hire. The opportunity is ideal for someone who excels in administrative coordination, communicates confidently with executive professionals, and can balance priorities across multiple stakeholders. The role combines high-volume operational support with project-based assignments, offering the chance to contribute to program delivery, documentation, and cross-functional collaboration.

Responsibilities:

• Coordinate day-to-day administrative activities, ensuring timelines, records, and communications remain accurate and up to date.

• Support multiple concurrent assignments by tracking deliverables, adjusting priorities as needed, and following through with internal teams and external contacts.

• Prepare, organize, and maintain documentation, reference materials, and process guides to improve consistency for future program work.

• Serve as a reliable point of contact when interacting with physicians and other stakeholders, handling detailed communication with accuracy and discretion.

• Assist with program and project coordination tasks, including scheduling, meeting support, data entry, and follow-up on action items.

• Work collaboratively with departments across the organization to keep projects moving and ensure information is shared effectively.

• Learn and use internal software tools quickly to support team operations and reporting needs.

• Provide occasional support outside standard business hours, such as evening conference calls, and travel when program needs require it.

• Prior experience in administrative support, office coordination, or program support roles.
• Strong ability to manage competing requests from multiple stakeholders while maintaining attention to detail.
• Strong communication skills with the confidence to interact with physicians and other senior-level contacts.
• Proficiency with general administrative tasks such as scheduling, documentation, data entry, and call handling.
• Ability to learn new systems and software platforms quickly and apply them effectively in daily work.
• Demonstrated organizational skills with the ability to build and maintain efficient workflows and support materials.
• Flexibility to accommodate occasional evening meetings and travel as needed.