Construction Project Manager

Project Coordinator

Westmoreland Builders, LLC. is an established yet growing commercial general contractor that specializes in ground-up construction, tenant buildouts and remodel programs for developers, regional and national restaurants and retail brands. We routinely tackle quick-service restaurants, fast-casual restaurants, convenience stores, automotive service centers, automotive parts retailers, apparel retailers, grocers, transportation depots, and more. We are searching for a driven individual who can manage several projects in various stages simultaneously, while maintaining schedules, budgets, quality and customer satisfaction.

Primary Responsibility

Coordinator and generator of documentation (Schedules, Progress Reports, Requests for Information (RFI), Submittals, Memos, Transmittals, Purchase Orders, Subcontracts, Change Orders) and associated monitoring required for scheduling delivery of materials, equipment, tools, safety accessories and mobilization of subcontractors and company personnel. Verify submittals for accuracy, identify any discrepancies, confirm final drawings, inspect materials installed match shop drawings and contract documents and identify any changes on the "as built" drawing during closeout process, to deliver on time, on budget completed projects.

Responsibilities

• Manage the budget on each project and develop scenarios which enable the budget to be achieved. Negotiate subcontractor and vendor costs and define scopes of work.
• During all phases of the project, responsible for studying the contract documents (plans, specifications, environmental reports, etc.) setting up project files and maintaining all copies of contract documents, contract document revisions, addendums and/or bulletins, while ensuring appropriate distribution of copies to field offices, subcontractors and vendors. In conjunction with other staff members, anticipate any deficiencies and take steps to correct.
• During all phases of the project, responsible for creating and tracking logs for submittals, transmittals, requests for information, shop drawings, close-out documents and plan distribution.
• Confirm all materials are in compliance with drawing and specifications. Ensure all materials and equipment deliveries are on target schedule as planned.
• Exhibit strong communication skills by maintaining good working relationships with subcontractors, vendors, architect, engineers, other associated entities and management.
• Prepare, submit and track all Requests for Information.
• Administer quality control in monitoring progress to ensure that the project is following plans, specifications and approved submittals. Confirm current construction documents are being utilized on site, monitor receipt of materials received on site and work with superintendent on project safety. Administer quality control and safety program on respective project.
• Maintain all communications with architect and/or engineer, keep notes on all conversations with entities involved with project, file all correspondence in project files, assist in preparation of reports and attend any meetings as required. Record and distribute meeting minutes.
• Responsible for all close-out procedures including but not limited to: Operation and Maintenance manuals, as-builts plans, warranties, keys, extra materials, test, adjust and balance reports, building permits, certificates of occupancy, etc.
• Occasionally, assist with estimating- perform quantity take-offs, review subcontractor and supplier quotes for accuracy.
• Occasionally, assist with subcontractor bid solicitation- cold calls, emails, research, etc.
• Generate work plans, safety plans, and storm water pollution prevention plans
• Document job site activities including pictures of progress.
• Develop and maintain project schedules.
• Carry out any other assigned tasks given by Operations Director and Senior Management.

Qualifications

• Bachelor's degree or equivalent experience. Preferred Degrees: Construction Management, Architecture, Mechanical Engineering or Civil Engineering
• Possess strong verbal and written communication skills with all levels of employees and management.
• Exhibit leadership skills and abilities.
• Ability to coordinate several major activities at once while analyzing and resolving specific problems.
• Ability to operate with a sense of urgency and competency on all projects and tasks.
• Ability to understand contracts, plans, specifications, and regulations.
• Ability to be flexible and work effectively in a fast-paced environment.
• Ability to be decisive and work well under pressure, particularly when faced with unexpected occurrences or delays.
• Previous relative work experiences in construction management.
• Working knowledge of Microsoft Office, Internet, and Microsoft Project.
• Flexible, well organized, detailed oriented and multi-tasked.
• Work 45+ hours on a regular basis or as required.

Expectations

• Coordinate up to $15M per year of subcontracts and purchase orders.
• Dependability in meeting attendance guidelines, following instructions, responding timely to requests for service and assistance.
• Shows initiative in seeking increased responsibilities and volunteers readily for additional assignments when needed.
• Progressive in increasing job knowledge, use resources effectively, exhibit ability to learn and apply new skills.
• Make timely decisions using sound and accurate judgment while keeping appropriate people informed in the decision process.
• Identifies problems, gathers and analyzes information skillfully and make recommendations.
• Ability to communicate effectively and professionally both verbally and in written documents.
• Ability to prioritize and organize work activities while utilizing efficient time management skills in meeting deadlines and staying on schedule with projects.
• Meet established goals while demonstrating accuracy and thoroughness to ensure quality of work.

Physical Requirements

• Ability to work outdoors in extreme conditions such as cold, heat and humidity on an occasional basis.
• Visual and auditory skills are required.
• Standing, climbing, bending and stooping are required on an occasional basis.
• Must be able to handle rapidly changing priorities to accomplish project goals.
• Travel to and from project sites to monitor progress, meeting with clients, and/or site supervision for short durations required on an occasional basis.