University Program Associate

University Program Associate


Please see Special Instructions for more details.

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section
• UNC Charlotte Benefits Information:

Position Information

General Information
Vacancy Open to
All Candidates

Employment Type
Permanent - Full-time

If time-limited, note appointment end date

Hours per week
40

Months per year
12

Position Number
001795

NC Salary Grade Equivalency
NC09

Classification Title
University Program Associate - Journey

Working Title
University Program Associate

Salary Range
$40,350 - $55,482

Anticipate Hiring Range
$40,350 - $50,438

FLSA Status
Non Exempt

Division
Academic Affairs

Department
College of Engineering (Col)

Work Unit
College of Engineering

Work Schedule
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend hours required, as necessary.

Primary Purpose of Position
The Program Associate primarily supports the Associate Deans for Academic Affairs, Student Affairs, and Faculty Affairs, while also providing assistance to the Director of Assessment and Accreditation and the Director of Student Professional Development and Employer Relations.
This role is responsible for a wide range of administrative and operational functions, including office management, budget and supplies oversight, travel coordination, website updates, meeting scheduling and preparation, technological communications, surveys, and data system management. The incumbent also helps manage technical processing functions at the college level and carries out advanced day-to-day operational activities as needed.
The Program Associate plays a key role in fostering teamwork, planning and executing events, and monitoring project progress to ensure timely, accurate, and professional completion. Success in this role requires strong leadership, independent judgment, and organizational skills.
Serving as a first point of contact for the Dean's Office, the incumbent is an integral member of the college's administrative team, supporting staff as needed, assisting with onboarding and process development for new employees, and contributing to external relations and special event planning in collaboration with Alumni Affairs.

Minimum Education/Experience


Required Minimum Qualifications:

Bachelor's degree, or equivalent combination of education and experience. All degrees must be received from appropriately accredited institutions.

Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.

Essential Job Duties

• Handles scheduling and prepares materials for student and faculty-related meetings for the Associate Dean of Academic Affairs and the Associate Dean for Faculty Affairs.
• Handles all logistics associated with meetings. Ensures meetings run smoothly (catering arrives, rooms are open, etc.). Records and files notes, minutes, and follow-up communications.
• Prepares participant materials, organizing campus tours; coordinating meeting spaces, arranging catering.
• Handles all logistics associated with special events,
• Answers phones and assists faculty, administrators, donors, campus units, students, etc, with questions regarding the college of engineering, including program mission, policies and procedures, and technical issues.
• Understands the college programs and university policies and procedures and communicates with diverse constituencies.
• Contact other departments for problem resolution:
• Prepare travel documents.
• Respond to students and faculty who wish to see the Dean or the Associate Dean.
• Work with deans, chairs, staff, students, university offices, and off-campus stakeholders.
• Adapt to interruptions in workflow, stopping to listen to the needs of students, faculty, and staff.
• Understand and articulate the college mission, model, and policies to constituent groups.
• Understands student concerns and communicates regularly with them.

Other Work Responsibilities

• Prepares meeting announcements, letters, memos, etc.
• Prepares thank you letters/cards, congratulations, and sympathy cards on behalf of the Dean and the Associate Dean.
• Proofreads for Dean and Associate Dean for college newsletters, invitations, exams for students, etc.
• Fulfills development mailing and email list requests.
• Responsible for developing and editing all major Institute communications materials, including website content, marketing materials, budget experience, college press releases, PowerPoint presentations, and internal communications within the college.

Departmental Preferred Experience, Skills, Training/Education

• Supporting office operations in a university or professional environment
• Experience planning conferences, workshops, seminars, or campus events, including managing event timelines and budgets
• Experience arranging domestic and/or international travel and following travel policies governing documentation and expenses
• Strong written and verbal communication skills as well as experience in MS Office and Google.
• Experience with confidential information, meetings, data, and FERPA policy

Necessary Licenses or Certifications

Work Location
310 Duke Centennail Hall

Posting date
05/14/2026

Closing date
05/28/2026

Proposed Hire Date
06/01/2026

Contact Information

Special Notes to Applicants

• The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
• The Search Committee will not contact references without first verifying permission with the finalist
• Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions. Do not write 'see resume' on your application when completing the job duties section
• UNC Charlotte Benefits Information:
  

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. *
   How did you hear about this employment opportunity?
   • UNC Charlotte Website
   • HERC Job Board
   • Inside Higher Education
   • Mitratech Circa (formerly known as Local JobNetwork)
   • Another Website
   • Agency Referral
   • Advertisement/Publication
   • Personal Referral
   • Other
   
   
   
2. Where did you learn about this posting?
   
   

   (Open Ended Question)

3. *
   Do you have a Bachelor's degree, or an equivalent combination of training and experience?
   • Yes - Bachelor's degree or Higher
   • Yes - Associate's degree with at least two years relative experience to the position
   • Yes - High School/GED with at least four years relative experience to the position
   • No
   
   
   
   
   
4. *
   Do you have experience supporting office operations in a university or professional environment?
   
   

   (Open Ended Question)

5. *
   Do you have professional experience planning events, meeting or trainings? If yes, please explain your role in the planning process.
   
   

   (Open Ended Question)

6. *
   Do you have professional experience making travel arrangements? If yes, please explain your experience.
   
   

   (Open Ended Question)

Applicant Documents



Required Documents

1. Resume / Curriculum Vitae
2. Cover Letter / Letter of Interest
3. Contact Information for References

Optional Documents