Early Childhood Office Assistant

Job Description

Job Description

John W. Hoffman Early Learning Center is searching for an  Early Childhood Office Assistant . This individual will be expected to provide a welcoming atmosphere for all Hoffman visitors and assist with the monitoring of programs and policies affecting the quality of early childhood programs. The duties and responsibilities of this position are complex and have a strong impact on child care providers, child care staff, Louisiana families and ultimately children served. 

Responsibilities:

• Performs routine clerical and administrative functions, such as drafting correspondence, scheduling appointments, organizing and maintaining records, or providing information to callers.
• Types and proofs variety of letters, memoranda, forms and reports in an accurate and efficient fashion.
• Answers telephones, routes call, takes messages and/or provides information in accordance with organizational policy.
• Manage the collection, maintenance, and submission of student, personnel, and school information (e.g., receive forms and paperwork, track missing forms, manage databases, update contact information, keep records current, etc.).
• Schedules meetings and appointments for supervisor or department staff.
• Establishes and maintains files and records.
• Orders office supplies as necessary.
• Responsible for accurate, complete and timely collection and submission of child and program data into Child Plus and other spreadsheets as needed.
• Performs a variety of other clerical duties as requested and or required by the Center.

Qualifications:

• High School Diploma (required) or Associate's Degree (preferred)
• Experience at an Early Childhood Center (preferred)
• Bilingual (preferred).
• Knowledge of ChildPlus and JCampus data systems (preferred)
• Superb Organization and planning: plans, organizes, and schedules in an efficient and productive manner, implements time-saving and management systems; ability to multi-task/ Works efficiently under deadlines
• Constant learner: Solicits feedback and implements new ideas in instruction, stays abreast of current research, enhances professional skills
• Belief in all students: An unwavering belief that all students can achieve at high levels
• Problem Solving: Looks for root causes of problems, seeks solutions and takes appropriate action to benefit all stakeholders
• Follow-Through: Tenacious follow-up skills, meets commitments.
• Systems thinking: Ability to create, monitor, and maintain systems that enhance organizational efficiency.
• Experienced: Experience working with low-income and/or minority children and families.