Fleet & Vehicle Administrator

Fleet Administrator

This position is responsible for providing the Corporate Fleet & Travel team with administrative and reporting support. Actively and consistently support all efforts to simplify and enhance customer experience. Support the Corporate Fleet and Travel service account emails. Process vehicle transactions including titles, vehicle transfers, employee vehicle sales, and vehicle disposals. Track all vehicle disposal proceeds and report detailed payment information to accounting department. Perform analysis of vehicle disposal proceeds to compare the vehicle remarketing to company's performance. Perform periodic vehicle inventory audit, and maintain accuracy of vehicle location, billing information, as well as local fleet administrator contacts. Provide monthly reports on inventory, scorecard reporting, and disposal proceeds. Support the Business Unit fleet personnel with vehicle information, vendor information, cost analysis for budgets, and any information needed for fleet. Troubleshoot service issues associated with fuel cards and fuel PINs. Function as the corporate liaison with the fleet maintenance, fuel management companies, and travel management companies. Partner with Charter's fuel card vendor to audit and resolve any transactional exceptions. Handling and processing of the department's physical mail Update and maintain SharePoint information. Provide guidance and communicate policies & procedures to external and internal customers. Collaborate with key stakeholders across different departments to call out, and correct issues as they arise. Respond to correspondence (phone, email, etc.) with a high degree of accuracy, timeliness, and respect. Assist in invoice and expense reconciliation for the Travel department. Work with data analysts to identify and resolve any automated workflow exceptions. Identify inconsistencies and inaccuracies to aid in data validation and ensure accurate results. Perform other duties as requested by supervisor.