Assistant Director of Admissions Processing - Duluth

Apply for Job Job ID 372048
Location Duluth
Job Family Student Services
Full/Part Time Full-Time
Regular/Temporary Regular
Job Code 9302AN
Employee Class Acad Prof and Admin
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About the Job

The University of Minnesota Duluth's Office of Admissions invites applications for a P&A 100%, 12-month position serving as the Assistant Director of Admissions, Application Processing. The expected salary range of this position is $57,000-$60,000 annually.

Reporting to the Director of Admissions, the Assistant Director for Application Processing directs, manages, and coordinates the admissions processing team. The Assistant Director is responsible for the team that processes over 10,000 applications annually, supervises up to four professional staff, and oversees the admissions process workflow and decisions to ensure adherence to admissions guidelines and policy. The Assistant Director is a member of a collaborative team of Admissions leaders committed to serving prospective students and families and achieving enrollment goals.

Application Processes (30%)
* Directs, manages, and coordinates the day-to-day work of application processing;
* Oversee and provide guidance for material intake, application file completion, evaluating applications, and processing workflows;
* Oversee the receipt, check listing, and routing of postsecondary transcripts (including AP, etc.) to appropriate campus partners;
* Direct or enter standardized test scores (ACT/SAT) into Slate (Admissions Customer Relations Management system;
* Assists in the coordination of admissions policy and provides recommendations and changes to admissions policy;
* Follow established guidelines and policies in evaluating and rendering admission decisions on individual applications for admission;
* Makes final admissions decisions as a manager within the Office of Admissions, including Admission and Special Circumstance application files;
* Direct the release of admissions decisions and oversee the printing, folding, and sending of letters of admission and denial;
* Oversee change requests, including application appeals, withdrawals, change of major, and letter reprint requests;
* Maintain and update the Admissions Processing Handbook, documenting admission processes and policy;
* Audit application processes and identify, recommend, and implement process improvements at both local and system levels;
* Ensure timely, accurate entry of data, including admission decisions, etc.;
* Participate in business process discussions, testing, and maintenance of complex enterprise information systems to ensure the accuracy of student records and services;
* Oversee daily, weekly, and project-based data maintenance processes;
* Coordinate reviews with collegiate units as needed.
* Serve as the merchant account manager for application fee and confirmation fee processing, including reconciliation, refunds, disputes, and annual reporting and compliance;

Operations, Data, and Slate Support (20%)
* Responsible for regular Slate Workflow management
* Consolidate duplicate records with Slate
* Annual Admissions Review Analysis
* Scholarship awarding
* Daily, weekly, and project-based quality control query coordination


Staff Supervision and Development (20%)
* Directs, manages, and coordinates the day-to-day work of application processing;
* Direct the hiring, onboarding, training, and day-to-day supervision of professional staff;
* Coach and counsel staff with performance feedback, daily job task support, and respond to inquiries;
* Ensure employees are in compliance with University and departmental policies;
* Provide employee evaluations;
* Develop, lead, and document processing meetings;
* Develop and enforce performance expectations.

International Application Review & Processing (15%)
* Direct and delegate all aspects of the undergraduate international application process;
* Collaborate with campus partners to complete cross-functional processes;
* Evaluate international undergraduate applicant credentials and render decisions and, as needed, consult with the Director of Admissions on final admission decisions;
* Research international educational systems and institutions to determine credentials and grading practices;
* Update procedural documentation for Admissions and SEVIS systems and processes;
* Serve as a Designated School Official (DSO).

Admissions Team (15%)
* Document business/procedural processes and develop reports and other supporting materials as requested;
* Serve as a functional expert for areas of responsibility, e.g., international, special population review, and Executive Advisory Group (EAG);
* Support understanding and use of application data in Admissions;
* Represent the Office of Admissions within committee and project work;
* Communicate with and provide service to staff, prospective students, families, and the general public;
* Interpret and explain admission policies, procedures, and guidelines;
* Participate in and lead training sessions;
* Assist recruitment staff as needed;
* Reports to and provides routine updates to the Director of Admissions;
* Other duties as assigned.

This position is based on the Duluth campus and is expected to primarily work on campus, with opportunity for some work with flexibility arrangements

Qualifications

Required Qualifications:
* Bachelor's degree and two years of relevant experience; or
* Master's degree.

Preferred Qualifications:
* Professional experience in college admissions or student recruitment, specifically in the evaluation and selection of students for admission;
* Experience in the development or participation in the development of admissions review criteria;
* Demonstrated regard for quality and accuracy, attention to detail, organizational and time management skills, and ability to plan and prioritize work for self, direct reports, and organization;
* Demonstrated commitment to participating in an inclusive work environment;
* Ability to work independently;
* Excellent written and verbal communication skills;
* Experience utilizing student information systems such as Peoplesoft, Slate, Perceptive Content, Uachieve, or similar;
* Experience working with or evaluating student transcripts/credentials.

About the Department

The Office of Admissions is housed within the division of Enrollment Management (EM) under Academic Affairs. The division of (EM) is committed to creating a culture of engaged partnerships that enhance the experiences of prospective and currently enrolled students, support student development and engagement, and lead to timely graduation. EM provides leadership, services, and structures to attract, enroll, retain, graduate, and develop students. Through comprehensive recruitment activities and holistic admissions, financial education and wellbeing support, new student and parent transition information and programs, optimization of student financial aid, high-quality communications, valid data and analyses, high-quality registration and student records services, tools supporting degree progress and networked support, and compliance with university policy and state and federal laws, EM supports the university's mission and commitment to academic quality, diversity, equity, and inclusion.

Pay and Benefits

Pay Range: $57000-60000 annually; depending on education/qualifications/experience

Time Appointment: 100% Appointment

Position Type: Faculty and P&A Staff

Please visit the Office of Human Resources website for more information regarding benefit eligibility.

The University offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the Regents Tuition Benefit Program
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF) opportunity
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost

While our salary ranges provide a framework, it is important to note that most of the time, the initial pay may not reach the maximum of the range. This approach ensures that compensation reflects the value and unique contributions of each candidate while maintaining equity within our organization. As part of our commitment to fair and equitable compensation, please be aware that the salary offered to incoming candidates will be based on their individual credentials and experience.

How To Apply

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will have the opportunity to complete an online application for the position and attach a cover letter and resume or CV.

For a completed application, please include a resume and cover letter. Finalists may be asked to provide references.

This position will remain open until filled with a priority application deadline of Feb. 12, 2026.

To request an accommodation during the application process, please e-mail View email address on click.appcast.io or call View phone number on click.appcast.io.

Diversity

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Employment Requirements

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

About University of Minnesota

University of Minnesota, Duluth (UMD)

The University of Minnesota, Duluth (UMD) consistently ranks among the top Midwestern, regional universities in U.S. News and World Report's "America's Best Colleges" issue.

Overlooking Lake Superior, UMD provides an alternative to both large research and small liberal arts environments and attracts students looking for a personalized learning experience on a medium-sized campus of a major university. A firm liberal arts foundation anchors a variety of traditional degree programs, as well as professional and graduate students that draw on UMD's many research institutes and labs.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).