Clerical Assistant

Clerical Assistant

JOB-10047715

Anticipated Start Date

October 19, 2026

Location

Brooklyn, NY

Type of Employment

Contract Hire

Employer Info

Our client provides top-ranked care, dozens of inpatient and outpatient specialties, and mental health services with a team of highly trained and caring medical professionals who are compassionate, culturally competent and patient centered. Their vision is to be a fully integrated health system that enables New Yorkers to live their healthiest lives. Many of their roles are temp-to-hire, giving our client and our candidates the opportunity to ensure they are the right fit for a full-time position, as this comes with career advancement opportunities and excellent benefits. In fact, over 30% of our candidates have converted to full-time positions at our client.

Job Summary

We are seeking a detail-oriented and professional individual to join our client’s team as Clerical Assistant. This position will provide administrative, records management, and front desk support to ensure efficient daily operations and compliance with organizational policies and procedures.

Job Description

• Prepare, organize, and scan physical personnel files into digital format in accordance with HR and record-retention standards
• Index and label documents accurately, ensuring correct employee identification and file naming conventions
• Organize scanned documents and within the correct personnel file sections (e.g., onboarding, job changes, disciplinary, benefits, licensure)
• Conduct quality assurance checks to confirm all pages are legible, complete, correctly oriented, and properly indexed
• Identify and correct misfiled, duplicate, or out-of-order documents prior to and after scanning
• Maintain confidentiality and data integrity at all times when handling sensitive employee records
• Work efficiently while maintaining a high level of accuracy and attention to detail to meet project timelines
• Maintain accurate records and ensure timely completion of routine administrative tasks.
• Provide general administrative support and coverage for the HR reception desk, as needed, including:
  • Filing, data entry, scanning, copying.
  • Answer phones; direct employees as necessary; distribute and collect various HR forms, answer employee inquiries.
  • Sort incoming mail, packages, and deliveries.
• Support special projects and department initiatives as assigned.

Skills Required

• Minimum 1 year of office/administrative experience
• Experience with scanning, document imaging, and electronic/paper records management
• HR or Human Resources department experience preferred
• OnBase experience is a plus
• Strong attention to detail and accuracy when handling confidential information
• Excellent organizational and time-management skills
• Ability to manage high-volume administrative tasks independently
• Proficiency with scanners, copiers, multi-line phone systems, and document management applications
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams)
• Ability to learn new software and systems quickly
• Strong interpersonal and customer service skills
• Ability to provide front desk support, greet visitors, and answer inquiries professionally
• Highly organized, flexible, dependable, and professional
• Ability to maintain confidentiality and exercise discretion when handling employee records

Education/Training/Certifications

• High School Diploma or GED required; college coursework or degree preferred.

Additional Requirements

• Schedule Notes: 9:00 AM-5:00 PM

Pay Rate

• $22–$26 per hour, based on experience, skills, and market factors

HirePower Personnel, Inc. is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or other characteristics protected by law.