Senior AP/AR Specialist

Senior AP/AR Specialist

PDS (Professional Document Solutions), a Proven IT company, is looking for a Senior AP/AR Specialist that will be responsible for overseeing and executing the full-cycle accounts payable and accounts receivable processes. This role ensures accuracy, timeliness, and compliance in all transactions while supporting month-end close, improving processes, and effective communication with vendors and customers regarding payments.

This role is onsite at PDS, a Proven IT company.

AP Responsibilities:

• Oversee full-cycle AP process, including invoice review, coding, approvals, and payment execution
• Ensure timely and accurate processing of high-volume invoices
• Manage vendor relationships and resolve complex discrepancies
• Review and reconcile vendor statements
• Monitor and approve cash disbursements and optimize payment timing
• Additional duties as assigned.

AR Responsibilities:

• Process and post customer payments
• Oversee invoicing, cash application, and collections processes
• Review customer accounts and aging reports; drive resolution of past-due balances
• Handle complex billing issues and client disputes
• Partner with sales or account teams to resolve disputes
• Ensure accurate revenue-related entries and AR sub-ledger integrity
• Additional duties as assigned.

General Duties:

• Back-up support for Dispatch and Customer Service functions
• Assist with month-end and year-end closing processes
• Prepare monthly reports on aging, and payment status
• Collaborate with internal teams (sales, operations, finance)
• Support audits by providing required documentation

Requirements:

• Associate's or Bachelor's degree in Accounting, Finance, or related field (preferred)
• 4–7+ years of AP/AR or general accounting experience
• Basic understanding of accounting principles (GAAP)
• High level of efficiency, accuracy, and attention to detail
• Strong analytical, problem solving and time management skills
• Excellent communication skills
• Proficiency in Microsoft Excel

Benefits:

GROUP HEALTH INSURANCE: After a 30-day waiting period, full-time employees (who work at least 30 hours per week) and their dependents, are eligible to enroll in health benefits through Cigna. Health options include a choice of 2 PPO plans, or a High Deductible Health plan. In addition, Dental benefits are available as well as a Vision PPO plan utilizing the EyeMed network. Proven also offers voluntary worksite benefits including critical illness and accident coverage, short-term disability insurance, supplemental life and pet insurance.

EMPLOYER PROVIDED LIFE/AD&D INSURANCE: After a 30-day waiting period, Proven IT provides a flat $25,000 Life Insurance benefit, administered by BlueCross BlueShield, to all full-time employees (who work at least 30 hours per week). Accidental Death & Dismemberment (AD&D) benefit payments are determined based on the type of loss incurred and are payable up to the full Life Insurance benefit amount. Life and AD&D Insurance coverage amounts are reduced at ages 65, 70 and 75.

EMPLOYER PROVIDED LTD: Long-Term Disability (LTD) insurance is an employer-provided benefit and provides protection from loss of income in the event that an employee is unable to work due to illness, injury, or accident for a long period of time. The elimination period is 90-days, and the maximum benefit is 60% of covered payroll up to $6000/month. This benefit is paid entirely by Proven IT and has no cost to the employee.

EMPLOYEE ASSISTANCE PROGRAM: All employees may utilize the Disability Resource Services through BlueCross BlueShield of Illinois to assist themselves and their immediate family with convenient resources to help address emotional, legal and financial issues. Telephonic counseling and web-based services are available as well as a limited number of geographically accessible face-to-face sessions.

401K PLAN: All employees are eligible after 120 days of service to contribute on either a pre-tax or post-tax (Roth) basis to the 401K plan, administered by Principal Financial Services. Proven offers an employer match equal to 100% of the first 3% of deferrals plus 50% of the next 2% of deferrals.

FINANCIAL ADVISORY SERVICES: Proven IT partners with Merrill Lynch to offer financial advisement to all employees. Merrill Lynch financial advisors are available to assist employees at no cost, with their 401k and retirement questions.

PAID TIME OFF POLICY: Proven provides a competitive paid time off policy for all full-time regular employees after a 90-day waiting period. Proven IT empowers their employees to work with their managers and team to coordinate all time off.

FAMLI LEAVE: Proven IT and the state of Colorado offer a parental leave program for medical, family and safe leave needs for up to 12 weeks in a year.

Proven IT Colorado is an Equal Opportunity Employer. We are committed to creating a diverse and inclusive workplace and welcome applicants from all backgrounds. All employment decisions are based on qualifications, merit, and business needs. If you need assistance or an accommodation during the hiring process, please contact us.

This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned.