Administration Specialist

Procurement Specialist Location: Quapaw, OK, US Business Unit: Electro-Optic Materials About Umicore Powering the cars of today and tomorrow. Reducing harmful emissions. Giving unique properties to high-end applications. Giving new life to used metals. As a global advanced materials and recycling group, we develop, produce, and recycle materials for a better life. About Electro Optic Materials Power in space. Vision at night. Coatings thinner than human hair. Umicore is a world leader in material solutions for the space, optics and electronics sectors – enabling everyday cutting-edge technologies. We guarantee our customers secure access to supply, plus recycling technologies that give materials a new lease of life. To produce materials with even higher performance, and provide recycling to new markets, we cannot stand still. We need to find new ways to do things, discover new solutions and develop new processes. Which is where you come in. We are seeking a detail-oriented and proactive Procurement Specialist to support manufacturing and site operations by sourcing materials and services, managing inventory, coordinating with suppliers, and supporting capital projects. This role plays a critical part in ensuring the right materials are available at the right time while maintaining compliance, controlling costs, and supporting operational reliability. What You'll Do Purchasing & Procurement Process purchase requisitions and purchase orders for maintenance supplies, spare parts, operating materials, and services. Source materials and services by obtaining quotes, evaluating options, and coordinating with suppliers. Confirm pricing, delivery schedules, and order requirements while ensuring timely fulfillment. Resolve purchasing issues and communicate effectively with suppliers and internal stakeholders. Capital Project Support Support capital projects through procurement coordination and purchasing activities. Track purchase commitments and spending against approved project budgets. Maintain project documentation and assist with procurement-related issue resolution. Partner with engineering, finance, project teams, and suppliers to ensure project success. Inventory & Materials Management Monitor inventory levels for critical spare parts and site consumables. Receive, organize, store, and issue materials to support production and maintenance operations. Conduct cycle counts and inventory audits to ensure accuracy. Investigate and resolve inventory discrepancies, shortages, and excess stock. Systems & Compliance Utilize SAP, Ariba, CMMS, ERP, and related systems to manage purchasing and inventory transactions. Maintain accurate procurement records and documentation. Ensure compliance with company policies, internal controls, audit requirements, and applicable import/export regulations. Follow all site safety, quality, environmental, and compliance standards. Identify opportunities to improve purchasing processes and inventory management practices. Monitor supplier performance and address service, quality, or delivery concerns. Support initiatives that improve efficiency, reduce costs, and enhance reliability. Required Qualifications High school diploma or equivalent. Two or more years of experience in procurement, purchasing, inventory control, logistics, maintenance support, or a related field. Experience using Microsoft 365 and purchasing, ERP, or inventory management systems. Strong organizational, planning, and recordkeeping skills. Ability to manage multiple priorities and meet deadlines. Strong communication and relationship-building skills. Problem-solving mindset with the ability to identify issues and implement solutions. Commitment to safety, quality, and compliance standards. Preferred Qualifications Associate's or Bachelor's degree in Supply Chain, Business, Logistics, or a related field. Experience using SAP, Ariba, CMMS, or similar purchasing systems. Experience supporting procurement activities for capital projects. Knowledge of maintenance, repair, and operations (MRO) materials and industrial spare parts. Experience with international purchasing, import documentation, logistics, or customs requirements. Experience supporting inventory audits, supplier performance programs, or continuous improvement initiatives. Your Key Accountabilities Executes assigned tasks in General Administration following standard operating procedures and safety/quality requirements. Maintains accuracy and completeness of records, documentation, and transactions in line with controls. Identifies issues or deviations and escalates promptly, suggesting improvements to work instructions. Supports colleagues and respond to stakeholder requests in a timely, professional manner. Maintains accurate documentation and records in line with policies and procedures. Escalates issues, risks, and deviations promptly to supervisor and follows through on corrective actions. What we offer We aim to lead the way. Not just for our customers, but for our employees too. That is why we strive to create a collaborative environment in which we can all succeed, and a culture through which we can all share ideas, develop our expertise and advance our careers. We engage in building an inclusive work culture that offers equal opportunities for all employees irrespective of their diverse backgrounds. As you would expect from a world-leading organisation, we will also reward your contribution with a competitive salary and benefits. With all this and more, imagine what you could do? #J-18808-Ljbffr Umicore AG & Co. KG