Household Manager/Executive Assistant with Meal Prep Support

Job Title: Household Manager/Executive Assistant

Location: Midlothian, VA (23113) 

Employment Type: Part-Time | 12–20 hours per week to start (12 hours/week guaranteed), with potential to grow

Schedule: M-F; 2–3 days/week to start, with room to grow; flexibility for occasional date night childcare coverage with advance notice

Compensation: $30–$35/hour, based on experience

Start Date: ASAP

Requirements

• Must be authorized to work in the United States
• Maintain a smoke-free environment
• Reliable personal transportation and a clean driving record required; mileage reimbursement provided
• Prior experience in executive or administrative support, operations, or household management preferred
• Commitment to confidentiality and discretion at all times

About Our Family & The Role

We are a busy, close-knit family entering an exciting new chapter as we settle into our new home in Midlothian. With two parents managing demanding careers, a school-aged child, and an active household, we are looking for support that helps create more ease, organization, and balance in our day-to-day lives, and that helps us build the systems behind our home and our family's rental properties. Our home also includes a lovable 60-lb Redbone Coonhound who is very much part of the family.

We value a home that feels calm, welcoming, and thoughtfully cared for. We approach household management with intention, efficiency, and high standards, and we appreciate someone with a heart of service who takes pride in the details, from a well-stocked pantry to a well-run spreadsheet.

Trust, discretion, and strong communication are incredibly important to our family, along with kindness and a sense of responsibility. This is a true partnership in helping our household run smoothly. You will operate as an extension of our family, running our household and supporting our rental property portfolio. We are looking for someone who is dependable, proactive and takes ownership of the details that make everyday life more manageable.

This role will start with household management and property administration support and is expected to grow over time. As our needs evolve, it may expand into broader executive assistant responsibilities. We welcome seasoned professionals in executive support, operations, or corporate administration who are looking for a flexible, meaningful role.

Who You Are / What We're Looking For

• Proactive & Anticipatory: You naturally notice what needs to be done and take initiative without needing frequent direction. You stay one step ahead, manage priorities, solve problems, and help carry the mental load of the household.
• Highly Organized & Systems-Oriented: You enjoy creating order, maintaining routines, and building simple systems that help a busy household and a growing rental portfolio run smoothly. You are confident with calendars, spreadsheets, online ordering and payment systems, and digital tools. A project-manager mindset and strong attention to detail are key.
• Trustworthy, Discreet & Reliable: You handle personal information, finances, and household details with the highest level of confidentiality, professionalism, and good judgment. You are punctual, follow through, and take ownership of your commitments.
• Professional & Polished Communicator: You are warm, friendly, and respectful, and you communicate efficiently with family members, vendors, and tenants and read the pace of the household.
• Corporate-Caliber and Hands-On: You bring the judgment and polish of a seasoned professional, and you take equal pride in the everyday details, whether that is a well-run system or schedule, a home-cooked dinner, or a well-stocked pantry.

Key Responsibilities

Household Management

• Serve as the day-to-day point person for the household, keeping operations running and priorities moving
• Monitor and pay invoices/bills and track due dates, renewals, and recurring expenses, with payments reviewed and approved by us on an agreed schedule
• Schedule and coordinate home service providers and repairs (cleaners, landscapers, HVAC, pest control, etc.), or showings
• Maintain a home maintenance calendar and seasonal checklist
• Provide a brief weekly update on what is done, what is coming up, and what needs our decision

Household Organization & Maintenance

• Create and maintain household organization systems
• Perform daily resets of living spaces, kitchen, and bathrooms, and prepare the home for regular cleaning visits
• Light tidying including putting away dishes, wiping surfaces, and vacuuming high-traffic areas
• Manage seasonal clothing swaps and décor transitions
• Occasionally prepare and coordinate donation drop-offs
• Indoor plant care

Inventory & Errands

• Restock and maintain household supplies (pantry, fridge, bath, laundry, and pet)
• Manage household orders and subscriptions from places like Amazon/Costco/Target/Walmart
• Occasional returns, dry cleaning, and gift shopping
• Mail and package handling
• Break down boxes

Administrative & Executive Assistant Support

• Manage household and family calendars and schedule appointments, keeping awareness of school schedules and upcoming events
• Track receipts and manage budget tracking for household and property management items
• Coordinate events, holidays, and guest prep
• Travel planning and logistics for family trips, including packing and unpacking and kennel reservations

Vendor & Property Administration

• Coordinate with contractors, cleaners, and landscapers for the family's property management business or primary home using established vendor contacts
• Gather quotes from preferred vendors as needed
• Support seasonal property maintenance and management of outdoor spaces
• Support the transition of the family's prior home into a furnished midterm rental, including coordinating logistics and admin tasks, and help build the systems to run it (listings, bookings, guest communication, turnovers, and maintenance)
• Maintain and update property management spreadsheets; post and refresh rental listings (e.g., Zillow and midterm rental platforms) and handle tenant and guest communications
• Track rent, lease dates, renewals, and maintenance requests

Meal Planning & Prep

• Plan and batch cook/prep healthy meals and snacks approximately 2x/week
• Prepare school lunches 5 days/week
• Grocery shopping based on family preferences
• Follow dietary needs and preferences while cooking
• Kitchen clean-up and maintenance

Laundry & Linens

• Wash, fold, and organize family laundry
• Rotate towels and maintain tidy, well-stocked laundry areas

Family Support & Child Assistance

Childcare is not the primary focus of this role, but you enjoy being around children and are comfortable supporting our family.

• Serve as the regular date night sitter (potentially weekly or bi-weekly, with advance notice)
• Provide occasional backup childcare during school closures or family travel
• School drop-offs and pick-ups as needed (potentially, and not regularly)
• Prep backpacks, clothing, and snacks for school days
• Kid-related errands

Pet Care

• Occasional walks and feeding for the family dog
• Schedule vet and grooming appointments
• Maintain pet supplies

Special Projects

• Assist with organizational projects such as playroom or storage refreshes

How to Apply

Please submit a short intro letter telling us about yourself and why this role is a great fit, an updated resume and three professional references with current contact information.

Please note that this role requires a background check.

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