Purchasing & Project Coordinator

PURCHASING & PROJECT COORDINATOR – INTERIOR DESIGN & FF&E

Employment Type: Full-Time | Permanent
Industry: Interior Design | Hospitality | Luxury Residential
Experience: 4–5+ Years in Purchasing, Procurement, or Project Coordination
Specialization: FF&E Procurement | Vendor Management | Project Coordination
Reports To: Lead Designer
Software: Microsoft Office Required | QuickBooks Preferred

POSITION OVERVIEW

Our client is seeking an experienced Purchasing & Project Coordinator to manage procurement, vendor relationships, and project coordination for commercial, hospitality, and high-end residential design projects .

This opportunity is ideal for a detail-oriented professional who enjoys managing purchase orders, FF&E procurement, vendor communications, and delivery schedules while supporting a collaborative interior design team.

You'll play an important role in keeping multiple projects organized, on schedule, and within purchasing requirements.

WHAT YOU’LL DO

• Manage purchasing and procurement across multiple commercial, hospitality, and luxury residential projects.
• Process purchase requests, obtain vendor quotes, compare pricing, and issue purchase orders.
• Build and maintain vendor relationships, negotiate pricing, and coordinate product availability.
• Oversee FF&E procurement , including furniture, fixtures, equipment, materials, and finishes.
• Track orders, shipping schedules, deliveries, and installation timelines to support project deadlines.
• Coordinate with designers, contractors, vendors, warehouses, and installation teams throughout project execution.
• Maintain accurate purchasing records, invoices, expense reports, vendor logs, and project documentation.
• Resolve purchasing issues involving damaged merchandise, backorders, returns, and delivery discrepancies .
• Assist the design team with specifications, finish schedules, drawings, and material selections.
• Support invoice processing, project closeout, and general administrative operations.

WHAT YOU’LL BRING

• 4–5+ years of experience in purchasing, procurement, vendor management, or project coordination.
• Strong knowledge of purchase orders, vendor negotiations, order tracking, invoicing, and delivery coordination .
• Proficiency in Microsoft Excel, Outlook, and Word .
• Excellent organizational skills and attention to detail.
• Ability to manage multiple projects, vendors, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Effective problem-solving skills and the ability to resolve purchasing and delivery challenges.
• Ability to collaborate with design professionals, contractors, and external vendors.

PREFERRED EXPERIENCE

• Background in FF&E purchasing and procurement .
• Experience within interior design, hospitality, construction, or luxury residential projects .
• Familiarity with interior design materials, finishes, specifications, and construction documentation.
• Experience using QuickBooks for purchasing or accounting support.
• Knowledge of AutoCAD, Adobe Creative Suite, Oracle, or Concur .

WHY JOIN?

• Work on a variety of commercial, hospitality, and luxury residential design projects .
• Take ownership of purchasing, vendor coordination, and FF&E procurement responsibilities.
• Collaborate directly with the Lead Designer and project teams.
• Build relationships with vendors, contractors, and industry professionals.
• Contribute to successful project execution in a fast-paced, design-focused environment .