Research Advancement Administrator

Job Profile: Research Administration Specialist 2 Job Family: Research Administration Time Type: Full time Minimum Qualifications: Bachelor’s degree and three (3) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved. Job Profile Summary: Responsible for collaborating with faculty and researchers in managing routine aspects of proposal development, development of financial resources and programs, and ensuring compliance with university policies. Job Description: The Polytechnic School (TPS) is seeking a Research Advancement Administrator (Pre-Award) to join our Research Advancement Team. We are looking for an individual interested in making a difference in the world by directly supporting researchers who are making globally impactful advances in research, and who is seeking a career with various opportunities for growth. The Research Advancement Administrator position will have the responsibility of collaborating with Fulton School of Engineering (FSE) faculty at TPS on the development, preparation, and submission of sponsored project proposals to various funding agencies. In this role the candidate would not be responsible for technical content, rather they would be supporting faculty in the administrative aspects of proposal development and submission. The ideal candidate for this position will be someone that enjoys being part of a collaborative team environment. The successful individual will be someone who has a strong attention to detail, demonstrates good customer service and communication skills, values continuous improvement, enjoys problem solving, and thrives in a fast paced environment with crucial timelines. This position reports to the Research Advancement Manager at TPS. Working at ASU has outstanding benefits which include: health, dental, and vision insurance plans; life insurance and disability programs; sick leave and holidays; ASU/UA/NAU tuition reduction for the employee and qualified family members; state and optional retirement plans; access to ASU recreation and cultural activities; and more. To estimate the value of your total compensation, please visit Position Salary Range: $42,480 - $59,000 per year; DOE Essential Duties: Provides administrative guidance during pre-submission, development, and administrative review. Independently reviews funding announcements and provides guidance on eligibility and sponsor requirements to investigators. Works with ASU’s Proposal Negotiation Team and sponsors as needed for clarification of application guidelines. Develops budgets and budget narratives in conjunction with investigator provided information and sponsor guidelines. Provides support in document management and in the uploading of grant and contract proposals to federal, state, and private funding agencies. (i.e., current and pending support, biosketches, etc.) Verifies and ensures ongoing compliance with all applicable regulatory and financial compliance requirements. Assists with post submission action items requested by the sponsor such as just-in-time requests, revised budgets, scope of work changes, and additional certifications. Desired Qualifications: Experience in pre-award sponsored research administration within a higher education or research environment. Experience developing proposal budgets and justifications for federal, state, industry, or foundation sponsors; or demonstrated knowledge of budgetary principles, practices, and procedures. Experience interpreting funding opportunity announcements and coordinating proposal submissions. Knowledge of federal regulations, Uniform Guidance (2CFR 200), and sponsor guidelines. Strong experience in Excel and web-based tools. Ability to take initiative, be diplomatic, and effectively manage stressful situations while multi-tasking and meeting deadlines effectively through organization and time management. Evidence of effective communication skills, and an analytical mindset. Working Environment: Activities are primarily performed in a regular, climate-controlled office setting subject to extended period of sitting. Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching and lifting up to 20 pounds. Department Statement: At the Ira A. Fulton Schools of Engineering, weare deliveringa world-class learning experience for our students and advancing research and innovation— all at scale. The Fulton Schools research enterprise leads use-inspired research and key national initiatives, including the Southwest Advanced Prototyping Hub, accelerating microelectronics and workforce development for the Department of Defense. We also lead the Electrified Processes for Industry Without Carbon Clean Energy Manufacturing Institute, supported by the Department of Energy, aiming to reduce carbon emissions and strengthen manufacturing. As the lead institution for the Center for Accelerating Operational Efficiency, we enhance homeland security operations through advanced tools and technologies. Additionally, we lead an NSF Engineering Research Center developing sustainable civil infrastructure and partner with another ERC advancing clean water technology. The Fulton Schools hostsnumerousresearch centers that leverage facultyexpertiseto drive engineering innovation and entrepreneurship across four interdisciplinary impact areas: Climate Technology Solutions, Competitive Manufacturing in an Advanced Economy, National and Economic Security, and Technology-Enhanced Health and Medicine. Our faculty are achieving excellence at scale, positioning the Fulton Schools among the nation’s top engineering colleges for invention disclosures, U.S. patents, and startups. We are an engineering school on the rise at the nation’s most innovative university, situated in the heart of its fastest-growing metropolitan area. The breadth of our faculty’s research interests and interdisciplinary approach, along with over 50 graduate and 27 undergraduate degree programs, createsa strong foundationfor collaboration and the advancement of ideas that contribute to a more sustainable and livable global future. The Fulton Schools of Engineering follows a framework of values designed to distinguish our practice and guide daily decisions in our academic, research, corporateengagementand entrepreneurial endeavors. These values influence how we recognize,rewardand communicate our achievements. At the Fulton Schools of Engineering, we: ● Cultivate excellence. ● Deliver innovation that matters. ● Encourage bold thinking. ● Foster a community of learning and collaboration. ● Build a foundation for all to be successful. Working at ASU has outstanding benefits thatinclude:health, dental and vision insurance plans; ASU/UA/NAU tuition reduction for the employee and qualified family members; life insurance and disability programs; sick leave and holidays; state and optional retirement plans; access to ASU recreation and cultural activities, and more. To estimate the value of your total compensation, please visit Driving Requirement: Driving is not required for this position. Location: Campus: Polytechnic Funding: No Federal Funding ASU Statement: Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation’s fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe. ASU is a tobacco-free university. For details visit All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law. Notice of Availability of the ASU Annual Security and Fire Safety Report: In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU’s Annual Security and Fire Safety Report is available online at You may request a hard copy of the report by contacting the ASU Police Department at View phone number on click.appcast.io. Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. Fingerprint Check Statement: This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check. #J-18808-Ljbffr