Project Administrator

Job Title: Construction Project AdministratorJob Description

The Construction Project Administrator supports the planning and execution of construction projects by managing documentation, coordinating communication, and ensuring compliance with contracts and regulations. This role works closely with project managers, superintendents, subcontractors, vendors, and field teams to keep projects running efficiently, on schedule, and within budget. The administrator serves as a key liaison between the office and the field, providing comprehensive administrative support throughout the project lifecycle, from pre-construction and bidding through closeout.

Responsibilities

• Maintain and organize all project documentation, including contracts, RFIs, submittals, change orders, permits, and other construction records.

• Track and process subcontracts, purchase orders, and vendor agreements to ensure timely and accurate execution.

• Ensure accurate filing, version control, and accessibility of all project records and documentation.

• Assist with tracking project budgets, invoices, and cost reports to support financial oversight and control.

• Manage subcontractor pay applications, lien releases, and insurance compliance documentation.

• Support accounting teams with billing, cost reporting, and preparation of financial documentation related to projects.

• Coordinate communication between project managers, field teams, subcontractors, and vendors to keep all parties aligned.

• Schedule project meetings, prepare agendas, distribute materials, and track action items to ensure follow-through.

• Monitor project schedules and assist in keeping deliverables on track by following up on milestones and deadlines.

• Ensure adherence to safety regulations, labor compliance requirements (including certified payroll), and contract obligations.

• Maintain accurate compliance documentation, including permits, regulatory filings, and other required records.

• Prepare reports, meeting minutes, and status updates for internal and external stakeholders.

• Assist with preparation of bid packages, vendor coordination, and material procurement activities.

• Support project closeout activities, including gathering final documentation, warranties, and other required records.

• Act as a key administrative liaison between office and field teams, facilitating information flow and resolving documentation issues.

Essential Skills

• 2–4+ years of experience in construction administration, project coordination, or a closely related role.

• Solid understanding of construction processes, contracts, and project documentation requirements.

• Proficiency in Microsoft Office, including Excel, Word, and Outlook, for daily administrative and reporting tasks.

• Experience with construction software platforms such as Procore and Bluebeam.

• Strong organizational skills with the ability to maintain structured and accurate document control systems.

• Excellent written and verbal communication skills for interacting with project managers, field teams, subcontractors, and vendors.

• Ability to manage multiple projects and deadlines simultaneously while maintaining attention to detail.

• Demonstrated capability in project coordination, including scheduling meetings and tracking action items.

• Competence in data entry and administrative support within a construction environment.

• Customer service mindset when working with internal teams and external partners.

Additional Skills & Qualifications

• Experience in construction administration, including handling RFIs, submittals, change orders, and project closeout documentation.

• Background in project management or project coordinating within the construction industry.

• Familiarity with construction-specific document control practices and standards.

• Ability to support bid preparation, vendor coordination, and material procurement processes.

• Comfort with using Microsoft Excel for tracking budgets, schedules, and project metrics.

• Experience providing administrative support in a smaller office environment.

• Strong multitasking abilities and the capacity to adapt to changing project priorities.

• Attention to detail and accuracy in financial documentation, including pay applications and cost reporting.

Work Environment

This is a full-time, office-based position in a smaller but well-maintained and professional workplace. Standard hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. The role involves regular collaboration with project managers, superintendents, subcontractors, vendors, and field personnel, using tools such as Microsoft Office, Procore, and Bluebeam. The environment supports focused administrative work, frequent communication, and coordination activities, with a professional dress code appropriate for an office-based construction administration setting.

Job Type & Location

This is a Contract to Hire position based out of Modesto, CA.

Pay and Benefits

The pay range for this position is $25.00 - $28.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Modesto,CA.

Application Deadline

This position is anticipated to close on Jul 29, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.