Secretary to Chairman, Department of Neurosurgery

Secretary to Chairman, Department of Neurosurgery

Administrative/Office Support

Mineola, NY Full-Time/Regular

NYU Langone HospitalLong Island is a 591-bed university-affiliated medical center, which offers sophisticated diagnostic and therapeutic care in virtually every specialty and subspecialty of medicine and surgery. We are a major regional healthcare resource with a deep commitment to medical education and research, offering a full complement of inpatient and outpatient services. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

Position Summary: We have an exciting opportunity to join our team as a Secretary to Chairman, Department of Neurosurgery. In this role, the successful candidate will manage and coordinate administrative support for the Chairman and the Department. Duties may include scheduling appointments, compiling records, reports, and correspondences. Assists with the organization, maintenance, and flow of information throughout the department. May coordinate Continuing Medical Education Program and Medical Staff Credentialing Process in the Department.

Job Responsibilities:

• Performs other duties as assigned
• Provides administrative assistance to the Chairman and department.
• Acts as liaison between the Chairman and Administration Faculty, medical and resident staff. Interacts with administration, faculty, medical staff, and residents on regular basis regarding departmental administrative and clinical issues. Identify and assess issues that arise, investigates and addresses and/or directs inquiries as appropriate. Intermediary between Chairman and above. Liaison with secretarial staff regarding departmental and administrative issues.
• Types and maintains correspondences that are required. Types dictation of patient consultation and follow-up letters. Prepares QI meeting materials including statistics, handouts, etc. Takes and types minutes of meetings
• Provides Administrative Support to Administrative Director, Assistant Vice Chairman, and Vice Chairman of the Department. Assists in all related secretarial requests and on-going projects. Schedules meetings, photocopying, phone calls, correspondence.
• Coordinates the Departmental Annual Functions. Plans and coordinates all aspects of major department functions.

Additional Position Specific Responsibilities: Plans conferences, maintains schedule of calendar, reads and answers correspondence, develops documents for presentation or meeting, maintains records of all documentation. Makes complex scheduling arrangements involving multiple parties and conferences under minimum direction. Organizes interview schedules, travel logistics, and itineraries for perspective faculty recruits. Processes reimbursement of related expenses. Coordinates, prepares agenda, and takes minutes for monthly meetings. Prepares reimbursements and submits expenses for Chair. Tracks and maintains records of reimbursements.

Minimum Qualifications: To qualify, you must have a High School or GED. 3- 5 years Secretarial experience in Academic/Healthcare Administration or related experience. 3 -5 years prior experience in a medical setting. Strong communication (both oral and written), multitasking, detail oriented, organizational, customer service, and interpersonal skills. Proficient in Microsoft Office (Excel, Word, and Outlook). Knowledge of office procedures.

Preferred Qualifications: Associate's Degree In any field. Knowledge of medical terminology.

NYU Langone HospitalLong Island provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Langone HospitalLong Island is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $70,328.31 - $76,769.91 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.