Mailroom/Facilities Floor Associate

Job Description

Job Description

DivIHN (pronounced “divine”) is a CMMI ML3-certified Technology and Talent solutions firm. Driven by a unique Purpose, Culture, and Value Delivery Model, we enable meaningful connections between talented professionals and forward-thinking organizations. Since our formation in 2002, organizations across commercial and public sectors have been trusting us to help build their teams with exceptional temporary and permanent talent.

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For further inquiries regarding the following opportunity, please contact our Talent Specialist, Praveen at View phone number on ziprecruiter.com

Title: Mailroom/Facilities Floor Associate
Location: Lisle, IL
Duration: 12 Months

Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered.

Job Description:

Responsibilities:

• *** Manage day-to-day operations, provide guidance to another Mailroom Associate, and assist with training and development
• ****Candidates must possess excellent customer service skills. While the role begins with hands-on experience on the dock to learn operations, the worker will quickly transition into regular interaction with senior administrators and executive-level personnel. A strong customer service background and professional communication skills are essential for success in this position.
• This dual-role position supports both mailroom operations and facilities floor services across multiple buildings on the client's Motors campus. The ideal candidate is organized, dependable, and customer-focused, with the flexibility to rotate between mailroom and facilities duties as needed.
• Looking for candidates with experience.

Mailroom and Dock Responsibilities

• Sort and deliver incoming mail to employees and tenant buildings
• Process outgoing mail and manage FedEx/UPS shipments
• Monitor and maintain cleanliness of the facility receiving dock
• Pick up and deliver mail and packages across assigned buildings/floors
• Provide responsive service to mailroom inquiries via phone and email
• Track onboarding/offboarding for mail folder setup and workstation moves
• Comply with mailroom and dock safety protocols
• Pallet jack is required
• Wear steel-toe shoes when working in dock areas

Facilities Floor Responsibilities

• Monitor and tidy copy rooms daily; restock paper and office supplies
• Track confidential shred bin pickup schedules
• Maintain conference rooms (clean whiteboards, restock markers, remove clutter)
• Assist with workstation moves and light-duty setups
• Respond to facilities service requests and perform minor maintenance tasks
• Support daily facilities operations through assigned tasks and troubleshooting
• Execute basic repairs and upkeep based on facilities team direction
• Change out and recycle printer toners
• Pick up and deliver file boxes for off-site storage

Qualifications

• Proficient in Microsoft Office (Excel, Word, Outlook)
• Ability to lift up to 50 lbs
• Valid driver's license and auto liability insurance required
• Strong organizational skills and ability to prioritize tasks
• Reliable, flexible, and team-oriented with a positive attitude
• Excellent customer service and communication skills
• Self-starter with sound decision-making abilities

About us:

DivIHN , the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.

DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.