CL23622: Professional Learning and Assessment Secretary - Administration Building

Professional Learning and Assessment Secretary

Location: Professional Learning and Assessment/ Administration Building Hours: 6.5 Hours per Day (8:00 A.M. 3:00 P.M.), 211 Days per Year

Salary: $22.76 - $29.55

Application Deadline/Close Date: 09/29/2026 at 10:00PM, OR until filled.

Job Description

The secretary in this position will be responsible for supporting a variety of staff programs; accurately monitor personnel expenditures and ensure program compliance; assist with collection, tabulation and analysis of data; prepare correspondence, data collection forms, and event reports; and perform other job-related duties as assigned in the Professional Learning and Assessment office.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily; be detail oriented; and display the ability to operate with a minimum of supervision. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Conditions of Employment

1. High school diploma or equivalent.
2. Must present transcripts of highest level of education within thirty (30) days of hire.
3. Must be able to perform the essential functions of the position with or without reasonable accommodation.
4. Must be able to meet the Physical Demands of the position.
5. Must pass a basic skills test.
6. Completion of Safe Schools Web Based Training within thirty (30) days of hire and yearly thereafter.
7. Must pass a background check, which includes employee paid fingerprinting.

Qualifications Required

1. Employment history in similar position(s)
2. References indicating satisfactory skills and abilities in similar position.
3. Previous secretarial experience: operating general office equipment such as computer, scanner and copy machine, digital camera; proficiency in office methods such as accounting, financial processing, filing, digital record keeping, telephone etiquette, data management, etc.
4. Demonstrate knowledge and successful experience implementing accounting procedures, managing and tracking budgets, grants, and purchasing with attention percision and detail.
5. Evidence of ability to maintain accurate records.
6. Evidence of strong problem solving skills and ability to work independently.
7. Evidence of ability to organize, set priorities, and meet deadlines in a fast paced environment.
8. Proficiency in Microsoft Office applications, Google Suite products, and Canva.
9. Demonstrate ability to work accurately and independently to set up budget notebooks, process requisitions and purchase orders, record expenditures, reconcile reports, complete journal entries, complete expenditure reports and meet federal and state auditing standards.
10. Demonstrate ability to design accounting formats and to update accounting procedures.
11. Demonstrate ability to maintain separate budgets and communicate with vendors and director.
12. Demonstrate ability to effectively communicate with diverse staff, students, administrators, and public both orally and in writing.
13. Demonstrate ability to work flexibly to support a team while maintaining a positive customers service with multiple interruptions and projects.
14. Evidence of ability to establish and maintain positive relationships with others as part of a team.
15. Positive evaluations and recommendations that support character and work ethic.
16. Excellent attendance, punctuality, and dependability; evidence of ability to be self-disciplined and a self-starter.
17. Must uphold board policies and follow administrative procedures.
18. Must take all necessary and reasonable precautions to protect students, equipment, materials and facilities.
19. Must attend in-service trainings or other meetings as required, as well as attend any training as directed by management.
20. Evidence of ability to assess and correct issues involving safety.
21. Evidence of ability to establish and maintain a tactful, cooperative and effective relationship with students, parents, staff, fellow employees and management.
22. Evidence of ability to approach assigned work in a professional manner, working toward the common goal of teamwork, pride in service delivery and continuous improvement
23. Must demonstrate sufficient command of the English language to communicate verbally and in writing with students, parents, district staff members and other concerned people regarding all aspects of their job related activities.
24. Must be able to use basic computer programs to maintain records, enter timecard information and read and respond to email in a prompt manner.

Qualifications Preferred

1. Associate's degree (A.A.) or equivalent from a two-year college or technical school.
2. Experience with District Software such as Business +, PowerSchool, Laserfiche workflow, Timecard Online.
3. Knowledge of Schoology and pdEnroller.

Job Responsibilities

1. Maintain confidentiality and practice discretion regarding students, parents and staff.
2. Communicate positively and effectively with parents, staff, administrators and the community.
3. Work accurately and independently to set up budget notebooks and ledgers to record expenditures and purchases.
4. Establish clear bookkeeping procedures. Maintain ongoing financial accounting for all professional learning, prepare requisitions, assure process completion, verify and reconcile accounts, prepare monthly and year-end expenditure reports, meet federal and state auditing and monitoring requirements.
5. Maintain database of staffing by program and accurately monitor personnel expenditures and ensure program compliance.
6. Assist with collection, tabulation and analysis of data as required for program accountability.
7. Prepare layouts and graphics for presentation of proposals, correspondence, parent newsletters, data collection forms, and program reports.
8. Coordinate curriculum materials, budgets, and ordering equipment for K-12 Health, PE, Music, and Art.
9. Organize registrations, transportation, facilities, and substitutes for Choral Fest, Mallet Fest, Orchestra Fest, and other school music competitions.
10. Process requisitions, purchase orders, invoices and reconcile credit card statements.
11. Order supplies as needed.
12. Maintain collection and tabulation of verification of hours for staff in pdEnroller.
13. Compile and sort documents, such as invoices, packing slips, statements and purchase orders substantiating business transactions.
14. Prioritize tasks to meet proposal deadlines and support program needs.
15. Provide payroll oversite for the department, including Timecard Online entries, collection of attendance sheets for after school programs, etc.
16. Receive and approve travel requests for professional development, set up travel arrangements for staff.
17. Reconcile P-card transactions and gather documentation for payment.
18. Establish an inviting and responsive office environment that supports the effective operation of Federal Programs.
19. Communicate positively and effectively with parents, staff, administration, and the community.
20. Establish an on-going understanding of the department.
21. Perform all duties of the position within the scope of Kennewick School District policies and procedures, including regular attendance and punctuality.
22. Perform other job-related duties as assigned.

Physical Demands and Work Environment

Physical Demands

The physical demands described here represent those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Mobility : While performing the duties of this job, the employee is regularly required to stand and walk for prolonged periods of time, push or pull 18-26 lbs., sit, kneel and crouch, twist and bend, use hands to type, finger, handle, or feel; and reach with hands and arm.
• Sense : The employee is required to talk/hear conversations and other sounds. The employee must be able to communicate effectively in person and over the telephone. The employee is required to taste and smell. Specific vision abilities required by this job include close vision, far vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
• Lifting: The employee must be able to lift or move up to 18-26 pounds; must also be able to lift overhead. The employee may be required to physically move quickly in an emergency or while performing student supervision duties.